This position will be closed on Tuesday, March 19, 2024

This position is for 6 months contract (subject to extension)

Job Summary

The Unit Support Officer is a full-time position based in the Cairo office. S/he will provide administration support to the SD Unit; logistical support for all trainings and workshops for the SD Unit; and data entry support for all project documentation and databases. The ideal candidate is computer savvy and a fast typist with a keen eye for detail. Understanding of data confidentiality principles is compulsory. S/he will report to the Senior Technical Service Delivery (SD) Unit Director.

Primary Responsibilities and Duties

• Provide administrative and secretarial support to SD Unit in handling office correspondence, editing reports, and presentations, photocopying, filing, arranging appointments, and other administrative support functions as assigned.
• Schedule appoints and meetings for the SD Unit, including updating the SD calendar on the google drive to ensure best coordination among SEFPP units.
• Provide support to reporting and other deliverables to ensure they are ready on time.
• Take meeting minutes and circulate notes and/or action items after meetings.
• Provide support to organize the logistics for workshops and training sessions taking place inside and/or outside Cairo, i.e. support preparation of activities checklist and budget, prepare/print materials, support the agenda preparation, reserve required equipment, liaise with the support service unit for travel arrangements; and distribute allowances to participants and ensure required signature and documentation are available.
• Follow-up with employees regarding outstanding advance accounts.
• Receive and review unit team members’ expense reports and ensure that all supported documentation and necessary approvals are available before submission to accounting to process payment.
• Review all vouchers related to meetings, training sessions and workshops before submission to Accounting.
• Ensure that vouchers are photocopied and filed
• Review, document, and photocopy trip reports from all units.
• Translate minor documents from Arabic to English and vice versa.
• Other duties as assigned within the capacity of his/her field of profession.