- Arrange for regular maintenance of equipment and internal systems (e.g. heating system, alarms, security cameras)
- Check rooms and furniture to identify needs for repairs or renovations
- Restock office and kitchen supplies
- Design and oversee the schedule for cleaning and disinfecting the building
- Monitor activities that happen outside the building, such as proper waste disposal and recycling
- Fix minor malfunctions in office equipment
- Coordinate office and parking space allocation
- Keep track of regular and ad-hoc facility expenses
- Conduct market research and compare costs and benefits when evaluating new vendors
- Maintain an updated record of invoices from external partners (e.g. suppliers, insurance agents, security guards)
- Research new services and appliances to facilitate operations
- Ensure compliance with health and safety regulations
Work experience as a Facilities Coordinator or similar roleStrong knowledge of facilities management operationsFamiliarity with office equipment and security systemsHands on experience with facilities management software is a plusUnderstanding of safety regulations in officesWell-organizedSound judgement and the ability to think quickly during emergenciesBSc in Facility Management or Business Administration is preferredAdditional certification as a facility manager (CFM) will be a plus