The Leasing & RDC (Registration & Documentation Compliance) Assistant provides critical administrative and operational support to the leasing department. This dual-function role ensures a seamless transition for tenants from the initial inquiry phase to the final execution of legal documentation and registration. The ideal candidate maintains high standards of accuracy in contract preparation while delivering professional service to prospective and existing clients.

Key Responsibilities

1. Leasing Administration & Sales Support

• Lead Management: Respond to inquiries regarding available units, provide pricing information, and schedule viewings for prospective tenants.

• Viewing Assistance: Conduct property tours and highlight key features and amenities of the units/facilities.

• Tenant Screening: Collect and verify all required KYC (Know Your Customer) documents, such as trade licenses, passports, and credit references.

• Market Monitoring: Assist in tracking market trends and competitor pricing to help maintain competitive leasing rates.

2. RDC (Registration, Documentation & Compliance)

• Contract Drafting: Prepare lease agreements, renewals, amendments, and termination notices in strict accordance with company policy and local real estate laws.

• Registration Management: Oversee the formal registration of lease contracts with relevant government authorities (e.g., Ejari, Tasjeel, or municipal portals).

• File Maintenance: Maintain organized physical and digital archives for all lease files, ensuring every tenant folder is audit-ready and complete.

• Payment Processing: Coordinate the collection of security deposits, first-installment checks, and administrative fees; ensure timely delivery to the finance department.

3. Coordination & Reporting

• Handover Liaison: Coordinate with the Facilities Management or Operations teams to ensure units are ready for move-in and facilitate the key handover process.

• Database Management: Regularly update the CRM or Property Management System (PMS) with accurate tenant data, unit status, and expiry dates.

• Reporting: Generate weekly and monthly reports on occupancy levels, upcoming renewals, and pending registrations.

  
  

Technical Requirements & Skills

• Documentation Expertise: Proven ability to draft formal legal or semi-legal documents with high attention to detail.

• Software Proficiency: Strong skills in Microsoft Excel and experience with Property

• Regulatory Knowledge: Familiarity with local real estate laws and government registration portals.

• Communication: Exceptional verbal and written communication skills in English (multilingual skills are a significant advantage).

Desired Candidate Profile

• Education: Bachelor’s degree in Business Administration, Real Estate, or a related field.

• Experience: 1–3 years of experience in real estate leasing, property management administration, or a specialized documentation role.

• Attributes: Highly organized, capable of multitasking under tight deadlines, and possessing a "customer-first" professional demeanor.