Job description

About SIAK

SIAK Design Services is a leading provider of luxury interior solutions, turnkey fit-out services, bespoke furniture manufacturing, and premium furnishing solutions, delivering exceptional spaces across the UAE, GCC, and international markets.

Driven by a passion for design excellence and craftsmanship, SIAK Design Services partners with developers, hospitality brands, corporations, architects, designers, retailers, and private clients to transform concepts into sophisticated, functional, and inspiring environments.

Position Overview

We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative and executive support to multiple senior executives. The ideal candidate will be capable of managing multiple priorities, maintaining confidentiality, and ensuring the smooth day-to-day operation of the executive office.

Key Responsibilities

• Manage complex calendars, appointments, and meetings for multiple executives.
• Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and itineraries.
• Draft and prepare correspondence, reports, presentations, meeting minutes, and other business documents.
• Screen and manage calls, emails, and other communications on behalf of senior executives.
• Maintain confidential documents and records with the highest level of discretion.
• Coordinate with internal departments and external stakeholders to ensure timely follow-up on key matters.
• Organize meetings, conferences, and executive schedules.
• Assist with office administration and provide executive support across the organization as required.
• Track action items, monitor deadlines, and follow up on outstanding tasks.
• Perform other administrative and executive support duties as assigned.

Requirements

• Bachelor's degree in Business Administration or a related field.
• Minimum 3 years of experience as an Executive Assistant supporting senior management.
• Excellent written and verbal communication skills in English.
• Strong organizational, time management, and multitasking abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to work under pressure in a fast-paced environment while managing competing priorities.
• High level of professionalism, integrity, and discretion in handling confidential information.
• Experience in the interior design, architecture, construction, or fit-out industry is an advantage.

What We Offer

• Competitive salary based on experience.
• Opportunity to work with an international luxury interiors and turnkey solutions company.
• Professional growth and career development.
• A dynamic, collaborative, and fast-paced working environment.



Immediate Hiring – We are looking to fill this position as soon as possible. Qualified candidates who are available to join immediately or on short notice are encouraged to apply.

Skills

• Executive Support
• Calendar Management
• Microsoft Office
• Communication Skills
• Organizational Skills
• Time Management
• Multitasking
• Attention to Detail
• Confidentiality