• Manage day-to-day administrative activities and ensure the smooth functioning of school operations.
• Maintain administrative records, files, registers, inventory, and documentation.
• Monitor office supplies, stationery, equipment, and other school requirements.
• Coordinate maintenance, repairs, facility requirements, and other administrative requests.
• Ensure school premises, offices, and common areas are organised, clean, and operational.
• Coordinate with vendors and service providers for quotations, service requests, and procurement requirements.
• Obtain and compare quotations, prepare cost comparisons, and submit recommendations for approval.
• Follow up on purchase orders, deliveries, invoices, payments, and service completion.
• Maintain an updated vendor database, contracts, service agreements, and renewal records.
• Monitor vendor performance, service quality, and compliance with agreed terms.
• Supervise housekeeping staff and monitor cleanliness across classrooms, offices, washrooms, corridors, and common areas.
• Prepare and monitor cleaning schedules and ensure adequate coverage across the campus.
• Conduct regular inspections and address housekeeping issues promptly.
• Coordinate with maintenance and facilities teams to resolve operational issues.
• Ensure proper use and storage of cleaning materials and equipment.
• Coordinate with the designated HSE Officer on workplace safety, fire safety, emergency preparedness, and compliance requirements.
• Monitor the availability and condition of safety equipment and ensure reported issues are followed up.
• Coordinate fire drills, safety inspections, training schedules, and related documentation.
• Report hazards, incidents, and unsafe conditions to the concerned personnel for corrective action.
• Support compliance with applicable school safety requirements and regulatory standards.
• Coordinate with HR on staff-related administrative requirements, attendance records where applicable, onboarding arrangements, and staff facilities.
• Liaise with the School Principal, SLT, teachers, and support departments to address administrative needs.
• Coordinate with Finance for quotations, purchase requests, invoices, and payment documentation.
• Work with IT, transport, security, maintenance, and other support teams to ensure timely resolution of operational matters.
• Communicate updates, pending actions, and operational concerns to the relevant stakeholders.
• Prepare periodic reports on administrative expenses, vendor performance, maintenance issues, housekeeping, and pending requests.
• Maintain records of quotations, purchases, assets, service contracts, and administrative activities.
• Ensure timely renewal and maintenance of relevant licences, contracts, and service records, in coordination with the responsible departments.
• Follow school policies, approval procedures, confidentiality requirements, and established administrative processes.
• Perform other administrative duties assigned by the School Principal or Management.

Desired Candidate Profile

• Experience in vendor management, procurement coordination, facilities, and housekeeping supervision.
• Knowledge of MS Office, record management, and administrative reporting.
• Familiarity with UAE school operations, HSE requirements, and regulatory compliance is an advantage.
• Strong coordination and organisational skills.
• Effective communication and interpersonal skills.
• Vendor negotiation and cost-conscious decision-making.
• Problem-solving and follow-up skills.
• Ability to supervise support staff and manage multiple priorities.
• Attention to detail, accountability, and confidentiality.
• Ability to work collaboratively with HR, SLT, Finance, and other departments.