We are looking to hire an Executive Secretary with exceptional administrative and clerical skills. Executive Secretaries are expected to multi-task and work well under pressure in a fast-paced environment.
Executive Secretary Responsibilities:
- Perform accurate research and analysis.
- Coordinate arrangements, meetings, and/or conferences as assigned.
- Take dictation and write correspondence.
- Compile, proofread, and revise drafts of documents and reports.
- Daily record keeping and filing of documents.
- Prepare reports, presentations, and correspondence accurately and swiftly.
- Create and organize information, and generate reference tools for easy use.
- Answer and screen telephone calls, and respond to emails, messages, and other correspondence.
- Operate and maintain office equipment.
- Manage busy calendar, meeting coordination, and travel arrangements.
- Professionally greet and receive guests and clients.
- Ensure efficient and effective administrative information and assistance.
Executive Secretary Requirements:
- Degree in Business Administration (desirable).
- Certificate in Business Administration or related (essential).
- Two years of experience in an executive support role.
- A methodical thinker with detailed research proficiencies.
- Thorough understanding of clerical and secretarial principles.
- Strong knowledge of databases and tracking systems.
- Fantastic organizational skills and detail-oriented.
- Ability to work under pressure and meet deadlines.
- Brilliant written and verbal communication skills.
- Proficient in Microsoft Office, and business communication software.