UAE National Customer Support Centre Manager | Retail | IKEA RSO

Overview of the role

To ensure a seamless customer journey by offering an inspiring and rewarding customer experience with great quality for all non-face-to-face contacts. This includes in particular:

Providing fast and easy support in every customer contact before and after purchase to keep customers trust in the IKEA Brand.

Ensuring customer insights are gathered in a structured way and can be used as feedback to help the organization and improve the customer experience.

Also responsible to secure continuous improvements across IKEA, based on knowledge gained in the Customer Support Centre.

What you will do

Performance Management

• Support and inspire a customer focused culture in all non-face-to-face contacts and secure a positive and seamless customer experience.
• Challenge the IKEA organisation based on customer support centre experience to improve ways of working in order to identify and develop new business opportunities and commercial potential.
• Ensure prerequisites are in place to give customers a fast and easy resolution when amendments are needed or if something went wrong.
• Lead collaboration across the customer support centre touchpoints to secure that business decisions and actions are taken based on knowledge gained in the Customer Support Centre to eliminate root causes and drive sales in all channels.
• Secure and monitor that the department is working to set global and national standards and policies.
• Service levels/abandoned calls/ waiting times/average handling Times.
• Provide the necessary insight and KPIs to all business stakeholders in order to improve the overall customer experience.
• Discuss the customer support centre performance with your team and agree on shortcomings and actions to improve overall experience and performance.

Cost Control

• Involved in the yearly budgeting exercise for the year and thereafter control all costs related to the budget regarding the customer support centre.
• Plan for new investments and additional project costs in order to improve the overall customer experience or to reduce costs to the business.
• Provide information and facts to the regional Home Delivery manager, and other related functions based on customer feedback to ensure actions are taken for continuous improvement.

People

• Ensure that a succession plan is in place to protect the future of the support centre in line with current competencies and IDP.
• Have a plan in place to train and develop the customer support centre agents based on regular quality control checks and a gap analysis to ensure a better meeting with the customer.
• Plan resources to achieve agreed KPI’s to ensure customer satisfaction parameters are met.
• Agree and follow up on the team’s yearly objectives based on the business plan or goals.
• Apply a healthy work environment according to Al Futtaim & IKEA Values and ensure Growing Together goals are met with continuous improvement.

Health and Safety 

• Secure that the department works ethically and in compliance with internal procedures and H&S routines (sec check) Regular checks to ensure the EC is safe at all times.
• Ensure that contingency plans are set in place, and easy to implement when applicable.

Business Planning

• Actively contribute to the creation of the country business plan and be accountable for the Customer Support Centre action plan
• Conduct Regular follow up and take action to ensure that the business plan goals remain on track.

Skills

Required Skills to be successful

• Good planning, organizational and prioritization skills
• Strong and excellent attention to detail
• Results-orientated, with the ability to drive and deliver the implementation of new ideas
• Excellent working knowledge of MS Office
• A high level of customer focus and the ability to understand customers’ needs
• Ability to learn new technology quickly
• Previous Shopify experience is preferred
• Arabic and English speaker

What equips you for the role

• Experience working with CRM systems is an advantage
• Retail Background
• Strategic Planning, thinking and Analytical Skills, Effective Communication