Job Summary: Front Desk Receptionist serves as the first point of contact for clients, visitors, and staff. In addition to managing front desk duties, the role will include administrative support tasks to ensure the smooth and efficient operation of the office. This position requires excellent communication skills, multitasking abilities, and a proactive approach to administrative support.

Job Responsibilities

Reception Duties:

• Greet and welcome visitors, clients, and guests in a friendly and professional manner.
• Answer incoming calls, direct them to appropriate personnel, and take messages when necessary.
• Respond to general inquiries and provide relevant information about the company or services.
• Ability to maintain confidentiality and adhere to company policies and procedures.

Administrative Support:

• Assist in scheduling meetings, appointments, and conference room reservations.
• Handle office mail and deliveries, ensuring timely distribution and response.
• Maintain and update office supplies, and place orders for new supplies as needed.
• Assist with preparing reports, presentations, and other documents for meetings and events for the office.
• Provide support to other departments (such as finance, HR, or operations) with tasks like report generation, data entry, and basic administrative tasks.

General Office Support:

• Handle ad-hoc tasks to ensure office functions run smoothly.
• Managing HC Hotel Bookings and per diem extensions.
• Manage the office’s petty cash fund by tracking expenses, issuing petty cash for approved expenditures, requesting replenishment, and ensuring proper documentation for each transaction.
• Compile and submit monthly petty cash reports to the Admin Coordinator and Admin Supervisor, all expenses are properly documented and in line with company policies.

Keep Admin records updated (utility, mobile reports, travel reports, etc.)

Compensation and Benefits:

• Monthly Salary: AED 7,000
• Performance-Based Bonus: Discretionary
• Travel Allowance: Annual airfare
• Health Coverage: Medical insurance