Administration Assistant – Role Overview

We are seeking a capable Administration Assistant to support the day-to-day running of the office and assist the wider team. This position involves handling a range of administrative and clerical duties to help maintain smooth and efficient operations. The ideal candidate will be organized, proactive, and able to manage multiple tasks while maintaining a high level of accuracy. You will be an essential support to management and staff, helping with communication, record-keeping, scheduling, and general office coordination.

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Key Responsibilities

• Manage general office duties such as ordering supplies and maintaining stock levels.

• Work closely with different departments to ensure administrative tasks are completed effectively.

• Serve as a point of contact for internal staff and external stakeholders when needed.

• Arrange appointments, schedule meetings, and assist with calendar coordination.

• Maintain organized filing systems for both digital and physical records.

• Assist with creating reports, documents, and presentations.

• Support the upkeep and organization of office workspaces and shared areas.

• Respond to staff requests regarding office-related matters and resources.

• Provide basic support to HR functions, including recruitment administration and onboarding.

• Help coordinate company events, meetings, and internal activities.

• Manage administrative requests from senior team members professionally and promptly.

• Handle sensitive information with discretion and confidentiality.

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Skills

Required Skills & Experience

• Prior experience in an administrative or office support role is preferred.

• Competent user of Microsoft Office (Word, Excel, PowerPoint, Outlook) and general office software.

• Strong written and verbal communication skills.

• Excellent organizational skills and the ability to manage several tasks at once.

• Ability to work independently as well as part of a team.

• Understanding of office procedures and administrative systems is an advantage.

• Minimum of a high school education or equivalent qualification.