Company Description SAM Building Contracting LLC is a UAE-based contracting company specializing in pre-engineered steel buildings, RCC structures, and a wide range of industrial, commercial, and residential projects across the Middle East. Established in 2006, the company has delivered numerous medium to large-scale projects including offices, warehouses, shopping malls, factories, labor camps, and villas. With strong in-house capabilities in civil, structural, and MEP works, as well as dedicated design-and-build expertise, SAM provides turnkey construction solutions. The company employs over 1,000 team members and has collaborated with more than 150 clients and consultants, focusing on quality, budget control, and timely project completion. Its vision is to be a leading professional contracting provider in the GCC and SAMENA regions, using the latest technology to deliver high-quality steel, precast, and RCC building solutions.
Role Description The Document Controller - Civil is a full-time, on-site role based in Dubai, responsible for managing and organizing civil project documentation throughout all project phases. The role involves maintaining systematic filing and archiving of drawings, contracts, specifications, correspondence, and reports to ensure easy retrieval and compliance with company standards. The Document Controller will monitor document versions, track approvals, and distribute updated documents to project managers, site engineers, and other stakeholders in a timely manner. Daily tasks include reviewing documentation for completeness and accuracy, updating document logs, coordinating with project teams to collect and issue records, and supporting audits and inspections with proper document control. The role also requires close collaboration with internal departments to ensure standardized documentation practices and efficient information flow across civil works and related disciplines.
Role & Responsibilities:
1. Print, Scan and distribute project related documents as needed. 2. Check for accuracy and edit files, like progressive invoices, letters and all project relevant document submittals for submission to consultant or client and maintain their log sheets accordingly. 3. File documents in physical and digital records. 4. Create templates for future use. 5. Retrieve files as requested by staff, clients or consultant. 6. Manage the flow of documentation and correspondence within the organization, client, consultant, sub-contractors and suppliers. 7. Maintain confidentiality around sensitive information. 8. To apply for DM authority inspections. 9. To apply for authority approvals or renewals and maintain the log sheets accordingly. 10. Preparation of daily progress report (DPR) for submission to client and consultant on daily basis. 11. Maintain and update the rental equipment records along with MR and LPO details. 12. Ensuring all documentation meets formal requirements and standards. 13. Maintain system and procedures to track processing of documents such as correspondence, minutes, reports, payment requests, change notices, change orders, claims, and requests for information, submittals, and schedules. 14. Scan and maintain the all DO and MR copies record prior to submit the hard copies to procurement and account departments. 15. Preparing the site offices stationary material requirements. 16. Any other responsibilities given from time to time.