Job Description

Call for CVs

Open to Internal and External Candidates

Position: Senior Program Assistant (Shelter / NFI)
Organizational Unit: Shelter / NFI
Duty Station: Yemen, Mokha
IOM Classification: M 6
Type of Appointment: Third Party Contracted (TPC) MPH Monthly Contract, 6 Months (With a possibility of renewal)
CFCV No.: CFCV2024.017
Estimated Start Date: As soon as possible
Closing Date: Tuesday, 23rd April 2024

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Organizational Context and Scope:

Working under the overall supervision of the Senior Field and Programmes Coordinator, the administrative supervision of the Field Program Coordinator in Mokha, and the direct supervision of the Programme Manager (Shelter/NFI) based in Aden, the incumbent will contribute to facilitating SNFI activities across West Coast hub are efficiently implemented in accordance with Shelter/NFI Cluster national guidance and global Shelter Cluster standards and best practices.

Core Functions / Responsibilities:

1. Supporting service delivery

   • Act as a focal point for inquiries on the Shelter Cluster’s response plans and operations at the Sub-National level.
   • Coordinate the interventions of Shelter actors in the area of responsibility, to avoid duplication of aid and the filling of gaps.
   • Organize and facilitate regular Sub-National cluster coordination meetings and information sharing, at least on a monthly basis, to ensure coordination between all Shelter Cluster partners at the Sub-National level.
   • Promote best Shelter practices among Sub-National cluster members.
   • Identify challenges faced by Sub-National members and provide support to overcome the obstacles and where appropriate through capacity building.
   • Conduct mapping of all current and potential actors – government, national and international humanitarian organizations as well as institutions, and the private sector, regularly liaise with them and ensure their appropriate participation in the cluster.
   • Provide regular inputs from the Sub-National level to the national level coordination, including consolidated information, updated data, and best practices, raise critical issues and require support from the National Coordination team when relevant.
   • Verify that the national level referral/escalation system is functional, and tracking is maintained.
   • Facilitate the coordination of common pipeline in response to a sudden onset of an emergency at sub-national level.
   • Shelter and Settlement planning technical support aligns with standards and best practices.
   • Perform other duties assigned by the National Shelter Cluster Coordination Team.

2. Contributing to strategic decision-making for the humanitarian response

   • Support the coordination of assessments at Sub National level and provide support in the identification of needs, local capacities, and resources, and gap analysis to inform strategic decision-making at the national level
   • Ensure effective network with other clusters at the Sub-National level, especially with CCCM and Protection within the UNHCR-led Tri-Cluster approach, WASH, Health, Food Security and Livelihoods, Nutrition, Education, and Logistic, and contribute to the Sub-National OCHA coordination.
   • Represent the Shelter Cluster in Sub-National meetings with Regional Coordination Team (RCT), external partners, authorities, and other relevant stakeholders when needed or requested by National Cluster

3. Monitoring implementation of Shelter Cluster Strategy and Reporting

   • Ensure that Shelter Cluster participants at the Sub-National level know the overall shelter strategy, policy guidelines, technical standards, specific frameworks, and related commitments.
   • Follow-up that the Shelter Cluster response at the Sub-National level is in line with the Yemen Humanitarian Response Plan (YHRP) and Shelter Cluster Response Strategy and plans, existing policy guidance, and technical standards.
   • Follow-up that Shelter Sub-National Cluster members address cross-cutting issues in planning, implementation, and monitoring of Shelter/NFI emergency interventions (collection of gender and age-disaggregated data, gender-sensitive emergency programs, protection mainstreaming, accountability, etc.). Similarly, ensure that PSEA and GBV are mainstreamed in all the activities undertaken by SC partners.
   • Ensure that SC partners set in pace the complaints and feedback mechanisms as part of Accountability towards Affected Population (AAP).
   • Develop and facilitate the implementation of contingency planning and preparedness plans for the Sub-National cluster when required, under the guidance of the National Shelter Cluster Coordinator.
   • Draw lessons learned from past activities and provide inputs to the National Shelter Cluster for revising strategies and action plans accordingly, eventually amending policy and developing frameworks when appropriate.
   • Contributing to cluster reporting in a timely and effective manner

4. Training and capacity building of Cluster partners

   • Identify technical / capacity issues and bring them to the attention of the National level.
   • Support efforts and contribute to strengthening the capacity of the cluster partners and local authorities on Shelter emergency response.
   • Conduct a capacity gap analysis regularly and address the technical issues through training, provision of technical guidance, and facilitation of mentoring, with the support of the National Level.
   • Ensure that the logistical requirements of the capacity development initiatives are in place in terms of organizing venues, developing the lists of participants and that the other relevant logistical and administrative requirements are met.

Required Qualifications and Experience

Education:

• University degree in Civil Engineering, Architecture, Business Administration, Social sciences or a related field from an accredited academic institution with four years of relevant professional experience; or
• Completed High School degree from an accredited academic institution with six years of relevant professional experience

Experience:

• Knowledge of the Humanitarian Reform, Transformative Agenda, and Cluster Approach, the role and mandate of the humanitarian community (UN System, Red Cross Red Crescent Movement, and NGO),
• Knowledge of Shelter and settlement response in an emergency, technical guidelines and standards, Sphere project,
• Knowledge of cycle project management and experience in resources mobilization are assets,
• Experience in coordination with government authorities, national NGOs, international NGOs, and UN,
• Fluency in English and Arabic (both verbal and written);
• Willingness and ability to travel throughout the Hub specifically and elsewhere in the country whether requested.

Skills:

• Ability to pay close attention to details and work with minimal supervision;
• Excellent computer skills especially MS Office and PowerBi;
• Excellent communication and negotiation skills, strong interpersonal skills;
• Ability to work effectively and harmoniously within a team.
• Possessing excellent knowledge of the project life cycle.

LANGUAGES For all applicants, fluency in Arabic and English is required (oral and written).

Required Competencies Core Competencies – behavioural indicators level 1

The incumbent is expected to demonstrate the following competencies:

• Accountability – takes responsibility for action and manages constructive criticisms.
• Client Orientation – works effectively well with client and stakeholders
• Continuous Learning – promotes continuous learning for self and others
• Communication – listens and communicates clearly, adapting delivery to the audience
• Creativity and Initiative – actively seeks new ways of improving programmes or services
• Performance Management – identify ways and implement actions to improve performance of self and others.
• Planning and Organizing - plans work, anticipates risks, and sets goals within the area of responsibility;
• Professionalism - displays mastery of subject matter
• Teamwork – contributes to a collegial team environment; incorporates gender-related needs, perspectives, concerns, and promotes equal gender participation.
• Technological Awareness - displays awareness of relevant technological solutions;
• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM

VALUES

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates the ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected, and fairly treated.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Only candidates residing in the country of the duty station within commuting distance of the duty station will be considered.

Appointment will be subject to certification that the candidate is medically fit for appointment, national of the country with automatic right to live and work in the country, and security clearances.

Females with the above qualifications are encouraged to apply.

As part of the application process, all candidates, regardless of the type or duration of the contract, must disclose any known relative who works for IOM or is engaged with IOM in any capacity.

Non-compliance with the relative disclosure requirement can constitute a basis for withdrawal of offer of employment, or if the employment has begun, terminating the employment contract and/or disciplinary action.