Job description

Job Summary:

Our client is a boutique luxury events and experiential agency specializing in the creation,planning and execution of high-end events and brand experiences for leadinginternational and regional brands. The company has particular expertise in working with clients within the fashion, jewellery,luxury watches, beauty and premium lifestyle sectors , delivering bespoke experiencesthat combine creativity, design, production and exceptional guest experiences. The Dubai/Middle East operation works closely with international clients, regionalstakeholders, creative teams, production partners and luxury brands.

• Event & Project Leadership
  • Take overall responsibility for the planning and execution of luxury events and brand experiences.
  • Manage projects from initial brief through concept, planning, production, execution and completion.
  • Develop detailed project plans, timelines, budgets and resource requirements.
  • Manage several projects simultaneously while maintaining exceptional quality standards.
  • Ensure all projects are delivered on time, within budget and according to client expectations.
  • Identify potential project risks and establish appropriate contingency plans.
  • Lead project meetings and maintain clear communication between all stakeholders
• Luxury Client Management
  • Develop and maintain strong relationships with senior representatives of luxury brands.
  • Act as the primary senior contact for key clients throughout the project lifecycle.
  • Understand clients' brand positioning, objectives, guidelines and expectations.
  • Lead client briefings, presentations, progress meetings and project reviews.
  • Manage client expectations and proactively resolve issues.
  • Develop long-term relationships that generate repeat business.
  • Maintain a high level of discretion when dealing with VIPs, celebrities, senior executives and confidential product launches.
• Business Development
  • Identify new business opportunities within the Middle East luxury market.
  • Develop relationships with fashion houses, jewellery brands, luxury watch companies, beauty brands and premium lifestyle businesses.
  • Build and maintain a strong network of luxury industry contacts.
  • Participate in new-business pitches and client presentations.
  • Prepare and review proposals, presentations, budgets and commercial offers.
  • Identify opportunities to expand existing client relationships.
  • Monitor market trends and emerging opportunities within the UAE and GCC.
  • Contribute to the growth of the company's Middle East operation.
• Event Production & Execution
• Oversee the planning and execution of:
  • Luxury fashion events
  • Jewellery launches
  • Luxury watch launches
  • Product launches
  • VIP client events
  • Gala dinners
  • Brand activations
  • Boutique and store openings
  • Press and media events
  • Influencer and celebrity events
  • Private client experiences
  • Corporate events
  • Experiential marketing campaigns
  • Pop-up events and installations
  • International and regional brand experiences
• Creative & Concept Development
  • Work closely with creative teams to develop concepts that reflect the client's brand identity.
  • Translate client briefs into creative and commercially viable event solutions.
  • Collaborate with designers, set designers, production teams, entertainment agencies and technical specialists.
  • Review creative proposals and ensure they are achievable within budget and timeline.
  • Ensure all event elements reflect the premium positioning of the client's brand.
  • Keep abreast of international trends in luxury events, fashion, design, hospitality and experiential marketing.
  • Budget & Commercial Management
  • Prepare and manage project budgets.
  • Review supplier quotations and negotiate commercial terms.
  • Monitor project costs and profitability.
  • Ensure projects remain within approved budgets.
  • Identify opportunities for cost efficiencies without compromising quality.
  • Manage supplier and production partner negotiations.
  • Review project financial performance and provide regular updates to senior management.
  • Support the commercial team with proposals and pricing.
• Supplier & Partner Management
  • Develop and maintain relationships with high-quality local and international suppliers.
  • Manage production companies, contractors, venues, technical suppliers, designers and other event partners.
  • Source and evaluate suppliers based on quality, reliability and commercial competitiveness.
  • Negotiate supplier rates and contractual terms.
  • Ensure suppliers meet agreed timelines and quality standards.
  • Maintain a reliable network of event-production partners throughout the UAE and GCC.
  • Operations & Logistics
  • Manage venue selection, site inspections and event logistics.
  • Coordinate event setup, rehearsals, production and dismantling.
  • Oversee guest management, hospitality, transportation and entertainment requirements.
  • Coordinate event staffing and operational requirements.
  • Ensure permits, venue approvals and other regulatory requirements are addressed.
  • Develop contingency plans for operational and production risks.
  • Ensure smooth execution on event days.
• Team Leadership
  • Lead and coordinate internal event and project teams.
  • Allocate resources according to project requirements.
  • Provide direction and support to project managers, event managers and coordinators.
  • Ensure team members understand project objectives, deadlines and responsibilities.
  • Monitor team performance and project delivery.
  • Develop a collaborative, accountable and high-performance working environment.
  • Build and maintain a network of experienced freelance event professionals where required.
  • Regional Management
  • Support the development and growth of the company's Middle East operation.
  • Represent the company professionally within the UAE luxury and events industry.
  • Develop strategic relationships with key industry stakeholders.
  • Monitor the competitive landscape and market opportunities.
  • Provide management with regular updates on projects, business opportunities and market developments.
  • Contribute to the development of the company's Middle East strategy

• Bachelor's degree in Event Management, Marketing, Business Administration, Hospitality, Communications, Public Relations or a related field.Additional qualifications in event management, luxury brand management, marketing or experiential marketing would be advantageous.Professional Experience
  • 8–15+ years of experience in luxury events, experiential marketing, event production, creative agencies or a related environment.
  • Proven experience managing high-end luxury events and brand experiences.
  • Experience working with fashion, jewellery, luxury watches, beauty, hospitality or premium lifestyle brands.
  • Strong UAE/Middle East market experience.
  • Experience dealing with international brands and senior-level clients.
  • Previous experience managing teams, suppliers and complex projects.
  • Strong commercial and business-development exposure.