Branch Accountant | Al Futtaim Motors | Finance

Overview of the role:

The bulk of the work will be to provide Branch Accountant support to the TY & LX Showroom and Workshop and reporting to Finance Business Partner (FBP) – Retail. 

What you will do:

a)   Cash (Revenue & Petty Cash Fund) Management

• Collect cash / credit card payment against cash invoices.
• Maintain and balance daily collection & petty cash fund twice daily
• Monitoring the insurance limits of cash/collection in vault, ensuring the insurance coverage from AOIC if the cash/collection in vault exceeds the limit
• Ensure that collected revenue must be handed over to Transguard on a succeeding day
• Daily collection reports should be uploaded in the shared drive provided by the AFSS
• All collection / PCF verification and hand over are properly signed / filed for future references
• Monitoring and communicate cheque clearance, bouncing cheques, and refund cheques
• Ensure accurate data entry in SAP - billing cancellation & advance payments should be kept at minimum level - Cash Invoices not yet collected report should be always cleared & monitored
• Ensure sublet and bought-out charges are posted to Job cards for charging the customer.

b)   Business Processes & Controls

• All business processes are conducted according to SOP and with correct levels of sign authority
• Ensure payments / delivery to be done by/for the payer and if 3rd party, UT verified by the Branch Manager should be secured
• Ensure that petty cash expenses are paid with appropriate approval as per DOA, liquidity of petty cash must be maintained for smooth branch operations

c)   Accounts Receivables Management (AR Management) 

• Daily / Weekly / Monthly monitoring of branch AR report (all credit facilities provided) and follow-up with concerned channels to ensure timely collection of all outstanding / overdue invoices
• Maintain list for all credit facilities provided to branch credit customers including credit limit / credit period / main contact details / credit facility documents if possible

d)   Maintain proper invoice filing with complete document set (Job card, LPO etc.) for easy retrieval.

e)   Invoicing & Delivery Management

• Perform financial transactions and process invoices in a timely manner.
• Ensure all relevant AFM document processes are strictly adhered to ensure all bank payments are met
• Ensure Revenue/Provision in place and Assignee clause is without error
• Substantiates financial transactions by auditing documents.
• Perform record keeping of all financial operations.
• Manage Intra & Internal Sales including Government Sales.
• Authorization of all in house AFM sales & credit customers.
• Daily invoice summary for credit invoices & sales return cases, monitor all outstanding debts & report.
• Support & Guiding of Matrix managers, Sales team and Sales Admin.

f)   Petty Cash Management

• Verify all cash & cheque transactions from the previous day and encode into SAP.
• Strict adherence of AFM company policy regarding customer refunds, maintain log for tracking purposes.
• Monitoring Petty clash float for ensuring adequate balance and reviewing pending re-imbursements/claims for submission.
• Perform Surprise Cash Count as per SOP.

g)   Financial Reporting, Cost & Internal Controls

• Finance related processes are conducted in compliance with AFM policies & procedures (SOPs).
• Supporting in monitoring Opex & Capex.
• Monitor & maintain AFM administration document process is adhered at all times.
• Monitor clearance of Open POs follow up with COT & Showroom Admin Team every month
• To carry out Ad Hoc tasks/reports as required by the FBP/ FM / Branch Management

h)   Accounts Receivables Management (AR Management) 

• Reviewing and ensuring of timely submission of Second sets.
• Daily / Weekly / Monthly monitoring of branch AR report (all credit facilities provided) and follow-up with concerned channels to ensure timely collection of all outstanding / overdue invoices
• Maintain list for all credit facilities provided to branch credit customers including credit limit / credit period / main contact details / credit facility documents if possible
• Reconcile credit customer accounts 
• Lead the GHQ process and AR.

i)   To carry out Ad Hoc tasks like new set up projects and exceptional reports as required by the FBP/ FM / Branch Management 

Skills

Required Skills to be successful:

• Collections from customer and deposit
• Invocing of vehicle
• Documents checklist and handling pertaining to cash, finance deals
• Petty cash postings and reimbursements
• Account receivables follow up and posting

About the Team:

This role will be reporting to the Finance Business Partner.

What equips you for the role:

• Bachelor degree in account or finance 
• Minumum of 3 years experince in similar role.