Key Responsibilities:

1. HR Administration

• Maintain and update employee personal files, ensuring accuracy and confidentiality.
• Assist in preparing employment contracts, offer letters, and other HR-related documents.
• Track employee probation, renewals, and contract expiry dates.
• Support HR in onboarding and offboarding processes, including document collection and clearance formalities.

2. Visa, Work Permit & Legal Compliance

• Track and monitor the validity of employee visas, Emirates IDs, labor cards, and work permits.
• Coordinate with PRO / Government Relations Officer for timely renewals and cancellations.
• Maintain an updated visa and permit tracker and prepare periodic reports for management.
• Ensure all employee documentation complies with UAE labor law and company policy.

3. Insurance Management

• Maintain employee medical insurance records and ensure timely addition, deletion, or renewal.
• Coordinate with insurance providers for policy updates and claims.
• Track insurance expiry dates and maintain accurate policy documentation.

4. File & Record Management

• Maintain a centralized filing system (physical and digital) for HR and administrative documents.
• Update employee databases and HR trackers regularly.
• Support internal and external audits by providing required HR documentation.

5. General Administration Support

• Assist with office administrative tasks such as stationery management, attendance tracking, and coordination with other departments.
• Handle employee queries courteously and efficiently.
• Support HR initiatives such as employee engagement activities and welfare programs.

Skills

Qualifications & Skills:

• Bachelor’s degree in Business Administration, HR Management, or related field.
• Minimum 1–2 years of experience in HR and administrative roles.
• Knowledge of UAE labor laws, visa processing, and insurance procedures.
• Proficiency in MS Office (Excel, Word, Outlook).
• Strong organizational skills with attention to detail.
• Ability to handle confidential information professionally.
• Good communication and interpersonal skills.