We are looking for a well-organized and efficient Receptionist Secretary to manage front-desk operations, handle administrative tasks, and support daily office activities. The ideal candidate will be the first point of contact for visitors and clients, ensuring a smooth and professional experience while assisting management with scheduling, documentation, and coordination tasks.

This role requires strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

• Manage reception desk, greet visitors, and handle incoming calls and inquiries.
• Maintain the office diary, schedule appointments, and coordinate meetings.
• Draft, format, and prepare official letters, emails, and documents.
• Assist management with administrative tasks, filing, and data entry.
• Manage courier services, incoming mail, and outgoing correspondence.
• Maintain office supplies, stationery, and general office organization.
• Coordinate with internal departments and provide administrative support as needed.
• Handle travel arrangements, meeting room bookings, and logistics.
• Maintain confidentiality of company records and sensitive information.
• Support HR and operations with day-to-day office coordination tasks.

Skills

• Minimum 1 to 3 years of experience as a receptionist or administrative assistant.
• Strong communication skills and a professional, pleasant personality.
• Ability to manage front-desk operations with confidence and accuracy.
• Excellent organizational, time-management, and multitasking abilities.
• Proficiency in MS Office (Word, Excel, Outlook).
• Strong email communication and document-handling skills.
• Attention to detail and ability to maintain confidentiality.
• Customer service mindset with a positive attitude.
• Familiarity with Dubai office environment and administrative practices is an advantage.
• Fluency in English required; additional languages are a plus.