Job Description

Roles & Responsibilities

Key Responsibilities

1. Terminal Operations

• Supervise daily receipt, storage, blending, and dispatch of petroleum products.

• Coordinate vessel, pipeline, tank truck, and rail loading/unloading operations.

• Ensure proper line-up of tanks, pumps, pipelines, and manifolds.

• Monitor tank inventories and product quality to maintain stock integrity.

• Optimize terminal utilization and operational efficiency.

2. Health, Safety, Security and Environment (HSSE)

• Enforce compliance with HSE policies and procedures.

• Conduct toolbox talks, safety inspections, and risk assessments.

• Ensure proper implementation of Permit-to-Work (PTW) systems.

• Coordinate emergency response and firefighting preparedness.

• Investigate incidents, near misses, and recommend corrective actions.

3. Personnel Supervision

• Supervise operators, loading personnel, and shift teams.

• Prepare duty rosters and allocate manpower effectively.

• Provide coaching and on-the-job training to staff.

• Evaluate employee performance and recommend training requirements.

4. Product Quality and Inventory Control

• Ensure accurate measurement and reconciliation of inventories.

• Coordinate sampling and testing activities with laboratory personnel.

• Maintain product quality standards and prevent contamination.

• Prepare daily stock and movement reports.

5. Maintenance Coordination

• Coordinate with maintenance teams for preventive and corrective maintenance.

• Report equipment malfunctions and follow up on repairs.

• Participate in commissioning and shutdown activities.

• Ensure operational readiness of pumps, valves, meters, and firefighting systems.

6. Documentation and Reporting

• Maintain operational logs and records.

• Prepare daily, weekly, and monthly operational reports.

• Ensure compliance with statutory and company reporting requirements.

• Participate in audits and inspections by regulatory authorities and customers.

Desired Candidate Profile

Qualifications

• Bachelor's Degree or Diploma in Chemical, Mechanical, Petroleum Engineering, or related discipline.

• 5–10 years of experience in petroleum terminals, tank farms, refineries, or oil and gas operations.

• Knowledge of terminal automation systems, custody transfer, tank gauging, and inventory management.

• Familiarity with HSE management systems and emergency response procedures.

• Good leadership, communication, and problem-solving skills.

• Proficiency in MS Office and terminal management software.

Key Competencies

• Leadership and team management.

• Operational planning and coordination.

• Safety awareness and risk management.

• Inventory and product quality control.

• Emergency response and crisis management.

• Analytical and decision-making skills.

• Strong communication and reporting skills.

Typical Performance Indicators (KPIs)

• Zero Lost Time Incidents (LTI).

• Zero product contamination incidents.

• Terminal availability and utilization rates.

• Inventory loss within acceptable limits.

• On-time loading and unloading performance.

• Compliance with HSE and regulatory requirements.

• Reduction in operational downtime and incidents.

Supervisor should have a capability to build a relationship with Port and customs authorities in order to facilitate the discharge and back loading of the tankers

8. Stakeholder Management and Regulatory Liaison

• Establish and maintain strong working relationships with Port Authorities, Customs Authorities, Coast Guard, and other regulatory agencies.

• Coordinate with port officials and customs representatives to facilitate timely berthing, discharge, loading, and back-loading operations of tankers.

• Ensure compliance with port regulations, customs requirements, and documentation procedures.

• Liaise with shipping agents, surveyors, inspectors, and government authorities to minimize delays and optimize vessel turnaround time.

• Represent the terminal in meetings with external stakeholders and regulatory bodies.

• Resolve operational issues and coordinate approvals to ensure smooth import and export activities.

• efficient coordination with authorities is essential for minimizing demurrage, ensuring rapid discharge, and facilitating export or back-loading operations

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