We’re Hiring!
PURCHASING OFFICER
Join the team of WZC in UAE Abu Dhabi.
Worldwide Zoo Consultants is searching for a highly motivated, assertive, proactive, and organized Purchasing Officer, to run the company’s day-to-day procurement and purchasing. The Purchasing Officer will be the control point between request and payment and control the spend of the departments, including Projects, Finance and HR. The Purchasing Officer improves purchasing discipline, reduces spend leakage and takes operational buying and supports Finance team. Responsible to maintain the company’s asset register and support asset and inventory audits.
Key responsibilities
Purchasing and sourcing· Receive and review Purchasing requests for completeness, business requirement, specification, coding, and supporting documentation.· Prepare and process RFQs, RFPs, Purchasing orders, and procurement documentation in line with company policy and project requirements.· Obtain a minimum of three comparable quotes, or a documented sole-source justification, and prepare comparison summaries and recommendation notes for approval.· Source, evaluate, and negotiate with local and international suppliers for competitive pricing, quality, and favourable terms, and challenge price, quantity, urgency, and vendor choice before requests move forward.· Conduct market research and supplier analysis to find cost-saving opportunities and alternative sources.· Issue Purchasing orders after approval and track orders, deliveries, and supplier commitments to keep project execution on time.· Place Purchasing orders through online procurement portals where suppliers require it.· Run the purchasing process for HR and admin spend such as recruitment, training, PRO services, travel, relocation, medical, and in-scope insurance add-ons: collect quotes or sole-source justification, compare, challenge price, prepare requests and orders for approval, and track people-cost Purchasing against budget. Contracts, vendors, and renewals· Maintain approved vendor, quote, and Purchasing records, hold vendor relationships, and run supplier performance evaluations.· Manage supplier contract renewals, tracking notice periods and renewal dates so nothing lapses or auto-renews unchecked.· Handle vendor portal registrations and keep company information, trade licence, and bank details current across supplier portals.· Monitor renewal dates for rental agreements and company insurance policies, prepare the renewal paperwork, and support negotiation on renewals where needed.
Projects and logistics· Coordinate with functional leads, project managers, and site teams to identify material requirements and procurement schedules.· Monitor inventory and material availability with project teams to avoid delays, and coordinate logistics and transportation for local and international shipments.· Maintain the central stock log from site Goods Received Notes and consumption returns, chase missing or late submissions, and check new requests against what sites already hold to avoid over-buying or duplicate purchases. Physical custody and counts stay with the nominated site custodian.· Apply perishable and non-perishable rules and reorder points set with Finance when timing and sizing orders.
Control, budget, and payment· Check requests against approved budget lines and available spend before routing, and escalate non-compliant, incomplete, or out-of-budget requests under the Delegation of Authority matrix.· Ensure compliance with UAE regulations, project specifications, and company procurement procedures, including quotation, approval, and supporting-document rules.· On delivery, check goods against the request and the Purchasing order and raise the Goods Received Note with the end-user, so payment is released only on a three-way match.· Work with Finance and accounts to verify invoices and support timely supplier payments, reconciliation schedules, and invoice matching.· Record supplier credit terms and payment due dates and order against them, so the company manages its cash flow.· Track cumulative spend by vendor and category and escalate where recurring purchase aggregate above an approval tier.
Assets, petty cash, and reporting· Maintain petty-cash logs, supporting documents, and replenishment packs, and audit petty cash.· Maintain the company asset register and the issue and return logs, and run periodic asset verification counts.· Support the IT hardware and software audit, reconciling recorded assets and licences against what is held and in use. Prepare procurement reports, cost analyses, monthly summaries, and exception reporting on non-compliant spend, missing support, repeat sole-source, and overdue reconciliations.
Qualifications and experience• Minimum 3–4 years in procurement, purchasing, administration, finance support, or shared services in the UAE.• Working knowledge of Quick Books, strong Excel capability, and familiarity with Share Point for document control.• Strong documentation discipline and quote-comparison ability.• Comfortable handling vendors and internal coordination firmly but professionally.• Purchasing-request, petty-cash, or Purchasing-administration experience in a SME preferred.• Degree in business, supply chain, or finance preferred. Strong experience can substitute.• Valid UAE driving licence preferred, or willingness to travel to project sites.• Preference to candidates who are immediately available. Why Worldwide Zoo Consultants (WZC)? At WZC, we are renowned for our unwavering commitment to delivering top-tier service and expertise to our clients. Drawing upon our extensive experience and strong affiliations with globally esteemed zoological organizations such as WAZA, AZA, EAZA, and ZAA, we bring unparalleled knowledge and passion to every project.
About Worldwide Zoo Consultants (WZC) Worldwide Zoo Consultants is a global leader specializing in the creation, development, and management of a wide spectrum of specialized animal facilities and projects. Our portfolio spans from the design and management of zoological parks, public aquariums, and animal sanctuaries to the curation of living museums and the establishment of immersive, animal-based educational centers.
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