Purpose of the Role

Serve as the first point of contact for visitors, clients, and stakeholders while supporting office administration, internal coordination, and company events. The role requires a highly professional, energetic, and proactive individual capable of balancing front-office responsibilities with office coordination, employee engagement activities, meeting logistics, and event support.

Key Responsibilities

Front Office & Visitor Experience

Welcome visitors, clients, guests, and VIPs professionally. Manage reception operations and maintain a positive first impression of the organization. Handle incoming calls, enquiries, correspondence, and visitor coordination. Support meeting room scheduling and visitor logistics.

Administrative & Office Coordination

Provide day-to-day administrative support across departments. Coordinate calendars, meetings, room bookings, office supplies, and office services. Prepare reports, presentations, correspondence, and administrative documentation. Liaise with internal stakeholders and external vendors.

Event & Employee Engagement Support

Assist with the planning and coordination of internal events, workshops, team activities, employee engagement initiatives, and corporate functions. Coordinate invitations, attendee registration, logistics, vendors, catering, and venue setup. Support event-day execution and stakeholder coordination. Ensure smooth participant and visitor experience.

Problem Solving & Operational Support

Anticipate issues before they arise and proactively propose solutions. Resolve scheduling conflicts and operational challenges. Support continuous improvement of office processes and administrative workflows. Escalate issues appropriately while maintaining ownership and follow-through.

Must-Have Experience: 2–5 years experience in:

Reception / Office Administration / Administrative Coordination Office Coordination / Guest Relations Customer Service Event Coordination

Technical Skills

Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft Teams Meeting scheduling Calendar management Administrative reporting Vendor coordination

Communication

Excellent interpersonal and communication skills Comfortable interacting with executives, visitors, employees, and external stakeholders Strong verbal communication and personal presentation

Administrative & Events (UAE National / Emirati) in Abu Dhabi, United Arab Emirates