Job description

• Perform office and administrative tasks related to the organizational unit, including preparing lists, statistical tables, and simple routine memos as directed, and following up on all employee-related transactions within the unit according to instructions.
• Type correspondence, forms, reports, studies, reminder notices, and other documents in both Arabic and English, including updating and maintaining the Administrative Follow-up System efficiently, accurately, and in an organized manner.
• Collect the required information and data from within the organizational unit and other relevant municipal departments for the preparation of studies and reports as needed.
• Enter data and information related to correspondence, transactions, various subjects, and committee recommendations requiring follow-up into the organizational unit’s Administrative Follow-up System.
• Prepare requisition forms for the unit’s needs, supplies, and stationery, and forward them to the department concerned after approval in accordance with established procedures, while ensuring their availability.
• Properly and systematically file and maintain documents, records, and correspondence in the unit’s files in accordance with the municipality’s approved central archiving system.
• Answer incoming telephone calls to the organizational unit, transfer them to the concerned personnel, record and convey verbal messages received for employees during their absence, and respond to routine inquiries as required.

• Educational Qualification: High School

  
  

• Experience: No prior experience required