Job Summary
We are looking for a well-presented, organized, and professional Secretary Cum Receptionist to manage front-desk operations, administrative duties, customer communication, and day-to-day office coordination.
Key Responsibilities
Welcome and professionally attend to visitors, clients, and customers.
Answer and direct incoming telephone calls and messages.
Manage reception and ensure the front office is maintained professionally.
Handle emails, correspondence, documents, and basic office administration.
Schedule meetings, appointments, and maintain calendars.
Prepare letters, quotations, reports, and other office documents when required.
Maintain proper filing and record-keeping systems.
Coordinate with management, sales, accounts, and other departments.
Receive and distribute company correspondence and documents.
Assist management with daily administrative and secretarial tasks.
Maintain office supplies and coordinate with suppliers when required.
Follow up with customers, suppliers, and other business contacts.
Maintain confidentiality of company and management information.
Perform other administrative duties assigned by management.
Desired Candidate Profile
Previous experience as a Secretary, Receptionist, Office Administrator, or similar role.
Good communication and interpersonal skills.
Proficiency in MS Office (Word, Excel, Outlook).
Good English speaking and writing skills.
Professional appearance and positive attitude.
Ability to multitask and work under pressure.
Good organizational and time-management skills.
UAE work experience will be an advantage.
Candidates who can join immediately are preferred.
Polite and customer-oriented.
Punctual and reliable.
Well-organized and detail-oriented.
Professional and confident when communicating with clients.
Ability to work independently as well as part of a team.
Honest, responsible, and willing to learn.