Company: Elchai Group Location: Dubai, UAEWork Mode: On-site Working Hours: Monday to Friday, 10:00 AM to 4:00 PMDuration: 8–12 weeks Compensation: Unpaid internship Reporting To: Project Coordinator and Management Future Opportunity: High-performing interns may be considered for a longer-term role based on performance and company requirements. About Elchai Group Elchai Group is an AI-first technology group headquartered in Dubai. We build and operate AI infrastructure, governance systems, digital platforms, automation solutions and technology ventures. Our operating model combines AI-supported workflows with human judgment, documented evidence and management approval. Team members are expected to use approved AI tools responsibly while maintaining confidentiality, accuracy and accountability. About the Role Elchai Group is looking for an organized, proactive and highly reliable Management Operations & Project Coordination Intern. The intern will work alongside the Project Coordinator to learn the company’s daily coordination, reporting and follow-up processes. The selected person must become capable of maintaining operational continuity during the Project Coordinator’s planned leave in the final 2 weeks of October. After the Project Coordinator returns, the intern will continue supporting team coordination, reporting, recruitment administration, marketing operations, meetings, partner pipelines and management trackers. This is not a passive administrative internship. The role requires daily ownership of follow-ups, evidence collection, deadline monitoring and accurate reporting across multiple workstreams. Final hiring, commercial, legal, publishing and management decisions remain subject to human approval. Key Responsibilities Daily Reporting and Management Coordination Collect daily updates from workstream owners. Verify completed work, evidence, current activities, blockers, decisions required, next tasks, owners, deadlines and risks. Identify incomplete, inconsistent or unsupported updates and request clarification. Prepare concise daily management recaps. Distinguish between completed, in progress, awaiting approval, blocked and delayed activities. Escalate risks before deadlines are missed. Ensure no item is marked complete without supporting evidence. Project and Workstream Tracking Maintain project trackers for active company workstreams. Record owners, deadlines, dependencies, evidence and next actions. Follow up with responsible team members before deadlines. Identify overdue tasks, conflicting information and missing ownership. Coordinate handovers between team members. Keep documentation and approved source files organized. Support management approval gates before hosting, publication, deployment or external communication. Meeting Coordination Schedule meetings and confirm date, time zone, participants and agenda. Prepare briefing notes before important meetings. Record agreed actions, owners and deadlines. Send approved follow-up communications. Track outstanding responses and next steps. Never present discussions or proposals as confirmed decisions. Recruitment and HR Operations Support job posting, CV collection, screening and candidate tracking. Confirm candidate availability, UAE location, on-site attendance and acceptance of stated conditions. Coordinate interviews and candidate follow-ups. Maintain candidate records, scores, evidence, stage, next action and deadline. Clearly distinguish contacted, interested, confirmed, interviewed, on hold, rejected and withdrawn candidates. Support structured interviews using approved AI tools. Inform candidates when AI supports an interview. Protect candidate confidentiality and personal data. Never treat AI-generated scores as final decisions. Escalate final hiring and progression decisions for human approval. Marketing Coordination Track content calendars across company accounts. Ensure content is assigned to the correct company page. Coordinate revisions with the Marketing Manager and content team. Track content from draft through review, approval and publication. Identify restricted claims, unsupported statements or incorrect product references. Ensure content requiring approval is not published before approval. Monitor deadlines for videos, carousels, images, captions and supporting materials. Maintain approved versions and publication evidence. Support monitoring of messages and comments on approved company and management profiles. Escalate messages involving pricing, partnerships, legal matters, commercial commitments or material company representation. Sales, GTM and Partner Pipeline Support Maintain trackers across sales, marketing, GTM and fundraising workstreams. Record qualification status, responses, meeting outcomes, missing information and next actions. Follow up on questionnaires, case studies and supporting evidence. Prepare internal management summaries. Separate rejected and closed opportunities from active opportunities. Never describe partnerships, integrations or commercial engagements as confirmed before management approval. Escalate pricing, retainers, success fees, minimum commitments and contractual terms before commitments are made. Document and Knowledge Management Organize approved documents in the correct Drive folders. Maintain naming standards, version control and access permissions. Ensure teams use the latest approved documents. Protect confidential candidate, client, legal and commercial information. Maintain evidence records for decisions, approvals and completed activities. Support management documents, reports and controlled presentations using approved source material. Email and Communication Monitoring Monitor approved operational inboxes and communication channels. Draft professional follow-ups for human review. Track external responses and dependencies. Escalate legal, banking, contractual, commercial or sensitive messages. Never provide external commitments or approvals without authorization. Maintain professional and consistent communication. Handover and Leave-Coverage Responsibilities During training, the intern will shadow the Project Coordinator and learn:Daily reporting processes. Active trackers and workstream owners. Recurring meetings and follow-up routines. Recruitment and candidate pipelines. Marketing calendars and approval rules. Partner and business-development pipelines. Document locations and controlled source files. Escalation routes and management approval gates. Before the final 2 weeks of October, the intern must demonstrate the ability to:Produce accurate daily management recaps. Maintain assigned trackers independently. Follow up professionally with workstream owners. Identify blockers, missed deadlines and missing evidence. Coordinate meetings and record actions correctly. Escalate decisions without exceeding authority. Maintain operational continuity during the Project Coordinator’s absence. Required Profile Highly organized and reliable. Comfortable coordinating multiple workstreams. Proactive with follow-ups. Able to distinguish facts, proposals, open questions and final decisions. Strong written and spoken English. Professional with candidates, colleagues, managers and external parties. Confident using spreadsheets, trackers and shared document systems. Comfortable using AI tools for drafting, summarizing, research and administrative support. Careful with confidential, personal, legal and commercial information. Able to work accurately under deadlines. Available to work on-site in Dubai. Available for training and full operational coverage during the final 2 weeks of October. Technical Requirements Good working knowledge of Google Drive, Google Sheets or Microsoft Excel. Familiarity with Linked In, Indeed, email and calendar management. Ability to maintain structured project and candidate trackers. Ability to prepare concise daily and weekly reports. Comfortable using Chat GPT, Gemini or other approved AI tools. Basic understanding of project coordination, recruitment or business operations. Strong attention to detail and version control. Nice to Have Experience in project coordination, operations, HR or administration. Experience coordinating interviews or recruitment pipelines. Experience supporting marketing or social-media operations. Familiarity with CRM, applicant-tracking or project-management systems. Experience preparing meeting notes, reports or partner trackers. Basic understanding of data privacy, confidentiality and approval workflows. Performance Expectations The intern will be assessed on:Accuracy and completeness of reports. Ability to collect and verify evidence. Reliability in following up before deadlines. Professional written communication. Accuracy of trackers and document organization. Ability to identify risks and blockers early. Respect for confidentiality and approval boundaries. Ability to maintain continuity during leave coverage. Ability to support the wider team after the Project Coordinator returns. Important Authority Boundaries The intern may coordinate, prepare, record, follow up and escalate. The intern may not independently:Approve hiring or candidate progression. Commit the company to commercial terms. Approve legal or banking documents. Confirm partnerships or integrations. Publish sensitive content. Authorize deployments or hosting. Make statements about regulatory or licensing status. Send external commitments on behalf of management. All material decisions require approval from the responsible human manager. What You Will Learn How an AI-first company coordinates multiple ventures and workstreams. Evidence-based management reporting. Recruitment and candidate pipeline management. Marketing, sales and partner coordination. Human approval gates in AI-supported operations. Deadline, risk, documentation and accountability management. How to support senior management without exceeding defined authority.