Experience: Minimum 5 years in Dubai real estate administration

Location: Dubai, UAE

Department: Sales Operations & Administration

1. Property Listings & Portal Management

• Manage property listings on Property Finder, Bayut, and Dubizzle.
• Upload, update, and remove listings with accurate property details, images, and prices.
• Coordinate with agents to collect property information and required documentation.
• Ensure listing compliance with RERA regulations and company policies.
• Manage Trakheesi permits and listing approvals.

2. Lead Management – Core Responsibility

• Call and qualify all incoming leads from property portals.
• Identify buyer requirements, including budget, location, property type, and purchase timeline.
• Categorize leads as hot, warm, or cold in the CRM.
• Assign leads to the relevant agents promptly.
• Monitor agent response times and follow up on lead progress.
• Ensure every lead is recorded, tracked, and followed up without being missed.
• Prepare daily and weekly lead performance reports and monitor conversion rates.

3. Real Estate Documentation

• Prepare and coordinate Form A, Form B, Form F, and related transaction documents.
• Maintain accurate records of listings, agreements, and transactions.
• Assist with onboarding new brokers, including documentation, system access, and portal setup.

4. Agent & Marketing Coordination

• Coordinate with agents to obtain updated listings and property information.
• Work with the marketing team on listing promotions and campaigns.
• Maintain and update the property database and CRM system.
• Support agents in lead follow-ups and sales operations.

• Bachelor's degree or relevant professional qualification.
• Minimum 5 years of real estate administration experience, preferably in Dubai.
• Hands-on experience with Property Finder, Bayut, and Dubizzle.
• Strong knowledge of RERA forms, Trakheesi permits, and Dubai real estate processes.
• Experience with CRM systems and Microsoft Office.
• Excellent communication, organizational, and multitasking skills.
• Ability to manage high volumes of listings and incoming leads efficiently.

• 100% of incoming leads recorded and assigned promptly.
• Timely lead qualification and follow-up monitoring.
• Accurate and compliant property listings.
• Daily and weekly lead management reports submitted on time.
• Regular monitoring of agent response times and lead conversion.
• Zero avoidable listing errors or missed leads.

We need a proactive, detail-oriented, and accountable professional who can manage both real estate administration and lead operations efficiently. The ideal candidate will take ownership of portal listings, lead distribution, agent follow-ups, and reporting to support the company's sales performance.

Interested candidates: Please send your CV highlighting your Dubai real estate administration experience and portal management expertise.

THRONE PROPERTIES | Dubai, UAE