Job description

Job Summary

We are seeking a highly capable Executive Assistant with an extensive background supporting senior leaders in the construction industry. You will manage executive diaries and communications, coordinate meetings and travel, prepare documents, and support business and project operations. The ideal candidate is organised, discreet and confident managing competing priorities in a fast-paced environment.

• Manage executive diaries, appointments and schedules, resolving conflicts and prioritising requests.

  
  
  

• Manage correspondence and calls on behalf of senior leaders.

  
  
  

• Arrange travel, accommodation, transport and itineraries.

  
  
  

• Coordinate meetings, prepare agendas and papers, take minutes and track actions.

  
  
  

• Prepare and proofread reports, presentations and correspondence.

  
  
  

• Coordinate with clients, contractors, consultants, suppliers and project teams.

  
  
  

• Organise project documentation, maintain records and support reporting and deadlines.

  
  
  

• Coordinate site visits and project meetings.

  
  
  

• Process expenses, invoices and purchase requests in line with company procedures.

  
  
  

• Manage confidential information and maintain accurate filing systems.

  
  
  

• Provide administrative support for business priorities as required.

  
  
  

• Extensive experience as an Executive Assistant in the construction industry is essential.

  
  
  

• Relevant qualification in Business Administration, Office Management or a related field is preferred.

  
  
  

• Strong diary management, organisational and time-management skills.

  
  
  

• Excellent written and verbal communication skills and a professional approach to stakeholders.

  
  
  

• Proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint.

  
  
  

• Discretion, sound judgement and strong attention to detail.

  
  
  

• Ability to work independently and collaboratively, adapting to changing business and project needs.