The Admin and Listing Coordinator plays a vital role in the real estate team by managing administrative tasks and coordinating property listings. This role ensures that all property listings are accurate, up-to- date, and well-presented, while also providing general administrative support to the team. The ideal candidate will be organized, detail-oriented, and possess excellent communication skills.
Key Responsibilities:
- Listing Management:
- Coordinate the preparation and management of property listings, including gathering necessary information, writing descriptions, and uploading photos
- Input and update listing details on Multiple Listing Services (MLS) and other real estate platforms
- Ensure all listings are accurate, complete, and compliant with legal and industry standards
- Coordinate and schedule property showings, open houses, and photoshoots
- Administrative Support:
- Provide general administrative support to the real estate team, including managing calendars, scheduling meetings, and handling correspondence
- Prepare and maintain real estate documents, contracts, and agreements
- Assist with client communication, including responding to inquiries and providing updates on listing status
- Manage office supplies and equipment, ensuring the office environment is organized and efficient
- Marketing Support:
- Assist in creating marketing materials for property listings, such as brochures, flyers, and social media posts
- Coordinate with photographers, videographers, and other vendors to produce high- quality marketing content
- Monitor and update social media accounts with new listings and relevant content
- Client Relations:
- Act as a point of contact for clients, providing them with information and updates regarding their listings
- Maintain positive relationships with clients, ensuring their needs are met throughout the listing process
- Handle client feedback and concerns, escalating issues to the appropriate team members when necessary
- Data Management:
- Maintain and organize client and listing databases, ensuring all information is up-to-date and easily accessible
- Generate reports and analytics on listing performance, client activity, and other key metrics
- Ensure confidentiality and security of sensitive client and company information
- Compliance and Documentation:
- Ensure all listings comply with local, state, and federal regulations
- Keep track of important deadlines and ensure all required documents are completed and filed appropriately
- Stay updated on industry regulations and best practices to ensure compliance
Requirements
- Education: High school diploma or equivalent; a degree in business administration, real estate, or a related field is preferred
- Experience:
- Previous experience in real estate administration, property management, or a similar role is highly desirable
- Familiarity with MLS platforms and real estate software
Skills:
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Ability to work independently and as part of a team
- Attention to detail and accuracy
- Customer service-oriented with a professional demeanor