We are looking for a proactive, detail-oriented Personal Assistant for a Business Leader who can adapt to changing demands, manage multitasking effectively, prioritize well, and maintain a high level of organization. The role includes both business and personal tasks in the interests of the employer and her family. While most tasks are UAE-based, assignments may also relate to Moscow, Europe, the UK, and other countries. Business Tasks • Expense reporting — preparing business expense reports separately from personal (for reimbursement or deduction). • Meeting/Call/Negotiation coordination — booking restaurants, meeting rooms, arranging access passes and parking. • Calendar management — scheduling and rescheduling, accurate event entries, timely confirmation of changes/cancellations. • Primary point of contact for external inquiries. • Business travel coordination — selection, booking, and payment of flights, hotels, and transfers. • Document execution workflow — coordination of signature processes. • Office catering — ordering lunches and snacks upon request. Personal Tasks Calendar & Schedule Management • Build schedules and coordinate the calendar. • Arrange and book personal meetings, calls, and appointments. • Reschedule meetings/events as needed. • Maintain the calendar of business trips and track personal travel. • Birthday reminders and monitoring of important dates. • Add the school holiday plan to the calendar. • Daily detailed planning and coordination of the driver’s schedule. Reporting & Expenses • Prepare and analyze personal expense reports (based on bank statements). • Pay for school trips and additional school/extracurricular activities. • Prepare children’s expense reports. • Report on payments executed by you. • Track staff expenses and payouts. • Maintain a deposits tracking table. • Pay utilities, mobile plans, home subscriptions, tolls, and fines. Documents, Communication & Processing • Draft documents; amend existing documents. • Draft letters; communicate on behalf of the employer on important family/home matters. • Visas — control and processing. • Monitor expiration dates and assist with issuance/renewal for the entire family and household staff. • Renew tenancy contracts, car registration, insurance, storage unit; recover security deposits upon termination. • Translate documents (Russian ? English). • Keep documents up to date in Google Drive and SharePoint. • Update contacts, business cards, and the preferred contacts/vendors file. • Remind about using vouchers. • Monitor and update memberships. • Properly format proposed options; prepare tables in English (including using/editing existing templates). • Draft and amend signed agreements (personal matters / household staff). • Timely control, update, and payment for additional classes/activities. • Administrative Support

Key Qualities and Skills Integrity, dedication, loyalty, structured thinking, responsibility and independence, attention to detail, proactive and innovative mindset. Ability to find solutions in complex situations or propose suitable alternatives. Skill in asking clarifying questions, structuring tasks, protecting the principal’s time and resources, and ensuring issues are resolved. Effective dialogue and negotiation skills, strong business writing, and solution-oriented communication. Candidate Requirements • Active Russian-speaking, residing in the UAE and ready to commute for an office-based role. • 3+ years of relevant experience. • English fluency is mandatory. • Must always act in the interests of the employer (and her family), be honest, and not combine this job with other employment. Tools & Systems Hands-on experience with LinkedIn, Outlook (email & calendar), Google Drive, Google Meet, SharePoint, PowerPoint, Excel, Word, ChatGPT, Zoom, WhatsApp, Telegram. Working Conditions • Salary: AED 8,000 during the probationary period; AED 10,000 after successful completion. • Probation: 3 months. • Schedule: 5 days/week, 09:00–18:00, office-based, full-time. Irregular/extended hours as needed. • After hours: reachable for urgent matters. • Peak workload: additional time is paid on top of the monthly salary. • Vacation: paid leave during family vacations (most often in summer). • Benefits: healthy and respectful working environment, onboarding and handover from the current assistant, training and guidance from an executive assistant.