Job Description:
- Maintain a filing system of all relevant documents and records.
- Responsible for managing documents such as receiving, processing and storing documents related to the Company.
- Handle front office reception duties such as answering phone calls, preparing meeting rooms for conferences, welcoming guests.
- Arrange car, hotel & air ticket booking for staff.
- Provide support to other administrative tasks such as typing, translating and photocopying of documents.
- Adhere to any other duties requested by the supervisor.
- Manage office supplies.
- Supervise office support staff and manage vehicle movements.
- Receive and record all incoming correspondence/invoices.
- Dispatch all forms of external correspondence.
- Assist in soliciting quotations and procuring office supplies and fixed assets.
- Attend to visitors/business associates and respond to queries.
Requirements:
- Bachelor’s degree in a relevant field – commerce, management, business administration or the equivalent
- Excellent interpersonal and organizational skills
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Multitasking and time‐management skills, with the ability to prioritize tasks
- Ability to keep sensitive information confidential.
- Competent IT skills, including experience of Word, Excel, Access, and PowerPoint.
- Preferably EGYPTIAN national.
Skills
Time management
Attention to detail
Communication
Problem solving
Verbal communication
Organization
Organizational skills
Technology skills
Customer service skills
Adaptability
Interpersonal skills
Teamwork
Customer Service
Administrative support
Calendar management
Data entry
Independence
Liaising with teams and units
Microsoft Office
Multitasking
Negotiation
Recording meeting minutes
Typing and taking notes
Work independently