Admin Coordinator|Real Estate|Asset Development
Overview of the role:
Providing administrative, secretarial, document control and project support to the Development Department.
What you will do:
- Liaise with internal and external parties for various tasks, including drafting correspondence and preparing documents
- Manage office systems, including data management, filing, and document tracking
- Provide administrative and coordination support to the department as needed
- Assist in scheduling and managing team members' calendars, preparing meeting invites, and taking minutes
- Organize travel itineraries, ensuring compliance with the company’s travel policy
- Maintain project materials, including data management, filing, and document tracking, and support in creating presentations and reports
Skills
Required Skills to be successful:
- Excellent oral and written communication skills, capable of providing advice and information while maintaining discretion with confidential matters.
- Strong organizational and administrative abilities, adept at meeting deadlines and managing a diverse workload in a busy environment.
- Some graphic/visual design capabilities with an interest in further development.
- Proficient in Microsoft Office suites, including Word, Excel, and PowerPoint, with basic capabilities in Adobe Acrobat, InDesign, Illustrator, and Photoshop being a plus.
What equips you for the role:
Minimum Qualifications and Knowledge:
- Minimum secondary level of education. Degree qualification preferred.
Minimum Experience:
- 5-8 years of experience in administration or secretarial role, with at least 2-3 years experience in the capacity of Personal Assistant or Executive Secretary for a Management level position in a large-sized organisation.