Responsibilities:

1. Front Desk Management:

• Greet and welcome visitors in a professional and courteous manner.
• Answer, screen, and direct incoming calls to the appropriate personnel.
• Manage and maintain the reception area, ensuring it is tidy and presentable.

1. Administrative Support:

• Provide secretarial and administrative support to executives and other team members.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and distribute correspondence, reports, and other documents.

1. Communication:

• Act as a liaison between internal staff and external parties.
• Handle email and phone inquiries, providing information or directing inquiries to the appropriate person.

1. Office Organization:

• Maintain and organize office files, records, and documents.
• Order and maintain office supplies, ensuring adequate stock levels.

1. Calendar Management:

• Manage executive calendars, scheduling and coordinating appointments and meetings.

1. Confidentiality:

• Handle sensitive information with the utmost confidentiality and discretion.

Skills

Qualifications:

1. Education and Experience:

• High school diploma or equivalent; additional education in office administration or related field is a plus.
• Proven experience as a receptionist or secretary is preferred.

1. Skills:

• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to handle stressful situations with composure and professionalism.

1. Interpersonal Skills:

• Friendly and approachable demeanor.
• Ability to work well in a team and independently.

1. Technology Skills:

• Familiarity with office equipment (e.g., printers, fax machines).
• Basic knowledge of phone systems and other office technologies.

1. Professionalism:

• Maintain a professional appearance and conduct.