NOTE: You must be available in the UAE to apply.

Key Responsibilities:

1. Greet and Welcome: Warmly greet visitors, clients, and employees as they enter the office, creating a positive and inviting atmosphere.
2. Answering and Directing Calls: Handle incoming phone calls, route them to the appropriate department or individual, and take accurate messages when necessary.
3. Front Desk Management: Maintain a clean and organized reception area, ensuring that it is well-stocked with necessary supplies, brochures, and reading materials.
4. Visitor Assistance: Assist visitors with signing in, issuing visitor badges, and notifying employees of their arrival.
5. Scheduling: Manage appointment calendars for meeting rooms and coordinate room reservations for various events.
6. Mail and Package Handling: Receive and distribute mail and packages, and ensure timely delivery to the appropriate recipients.
7. Administrative Support: Provide administrative assistance to various departments, including data entry, photocopying, scanning, and filing.
8. Communication: Relay important messages and announcements to employees promptly.
9. Security: Monitor security by ensuring that all visitors adhere to security protocols and access control procedures.
10. Problem Resolution: Assist in resolving any issues or concerns that may arise, redirecting them to the appropriate personnel as needed.

Skills

Qualifications:

• High school diploma or equivalent; additional education or certification is a plus.
• Proven experience as a receptionist or in a similar role.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking abilities.
• Professional appearance and demeanor.
• Customer service-oriented attitude.
• Ability to maintain confidentiality and handle sensitive information with discretion.