We are currently seeking a highly organized and detail-oriented Administrative Assistant to join our team in Abu Dhabi, UAE. As an Administrative Assistant, you will be responsible for providing administrative support to ensure efficient operation of the office. The ideal candidate will possess excellent communication skills, have strong attention to detail, and be able to work in a fast-paced environment.

Responsibilities:

1. Manage and maintain the office filing system, ensuring accuracy and completeness of documentation.
2. Answer and direct phone calls, taking messages as necessary.
3. Coordinate and schedule meetings, appointments, and travel arrangements for staff.
4. Assist in the preparation of reports, presentations, and other documents.
5. Handle incoming and outgoing correspondence, including mail, email, and faxes.
6. Order and maintain office supplies, ensuring sufficient stock levels.
7. Assist in the preparation and distribution of agendas and meeting materials.
8. Perform general clerical duties, such as photocopying, scanning, and faxing.
9. Provide administrative support to other departments as needed.
10. Assist with the organization and coordination of company events and meetings.

Preferred Candidate:

1. Proven experience as an Administrative Assistant or similar role.
2. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
3. Excellent communication skills, both written and verbal.
4. Strong attention to detail and organizational skills.
5. Ability to multitask and prioritize tasks in a fast-paced environment.
6. Ability to work independently and as part of a team.
7. Knowledge of office management systems and procedures.
8. Ability to maintain confidentiality and exercise discretion.
9. Strong problem-solving skills.
10. Flexibility and adaptability to changing priorities.

Skills

• Time management
• Attention to detail
• Organization
• Communication
• Problem-solving