As an Administrative Assistant at Al Zahia in Sharjah, UAE, you will play a crucial role in ensuring the smooth and efficient operation of our organization. Your main responsibility will be to provide administrative support to our team and assist in the day-to-day running of the office. This includes managing paperwork, coordinating schedules, and handling various administrative tasks. We are looking for a detail-oriented and highly organized individual who can thrive in a fast-paced environment.

Responsibilities:

1. Manage and organize all administrative documents, including correspondence, reports, and invoices.
2. Handle incoming and outgoing communications, including phone calls, emails, and mail.
3. Coordinate and schedule appointments, meetings, and travel arrangements for staff members.
4. Assist with the preparation of presentations, reports, and other documents.
5. Maintain an efficient filing system and ensure all documents are properly labeled and stored.
6. Order and maintain office supplies and equipment.
7. Coordinate and prepare for meetings, including arranging meeting rooms, setting up audiovisual equipment, and taking minutes.
8. Assist with the recruitment process by scheduling interviews and coordinating candidate assessments.
9. Provide general administrative support to the team, including photocopying, scanning, and faxing documents.
10. Handle confidential information with discretion and maintain the highest level of professionalism.

Preferred Candidate:

1. Minimum of 2 years of experience in an administrative role.
2. Excellent organizational and time management skills.
3. Strong attention to detail and accuracy.
4. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
5. Ability to multitask and prioritize tasks effectively.
6. Excellent verbal and written communication skills.
7. Ability to work independently and as part of a team.
8. Strong problem-solving skills and ability to handle challenging situations with professionalism.
9. Knowledge of office management systems and procedures.
10. Ability to maintain confidentiality and handle sensitive information.

Skills

• Time management
• Attention to detail
• Organizational skills
• Communication skills
• Microsoft Office Suite proficiency