HR Assistant Role & Resposibilities:

• Data Management & Record Keeping
• Maintain HR records by updating the digital filing records and system, keeping past and current records up to date and accurate.
• Administer and record leave data for the staff and help employees in logging their leaves to the PeopleHub portal.
• Support the HR manager with the SAP data encoding.
• Support the HR manager with the KHDA data encoding.
• Support the HR manager with the school system data encoding.
• Support the HR manager with missing document tracking for new joiners during the onboarding process.
• Support the HR manager with missing document tracking for leavers during the offboarding process.
• Support the HR manager with the GR-related formalities such as the renewal of employees’ visas, MOHRE, and OHC cards.
• Maintain all personnel files and ensure safe custody and confidentiality of all documents submitted by staff.
• HR Audit – employee digital files/documents
• No. of non-compliance incidence reports
• Accurately update the Leave application tracker
• Mirror the PeopleHub attendance report to the schools’
• All govt. related staff activities to be completed in time with full compliance
• All time-sensitive documents and licenses are renewed ahead of the deadline to ensure full compliance and avoid fines
• Timely KHDA approval for the new joiners
• Complete timely departure and exit formalities and arrange for a leaving certificate
• Weekly report to the HR Manager on the progress of the visa status/cancellation status
• Number of fines for late submission of the document in a year
• Error-free data maintenance
• Incidences of any sensitive documents lost or mishandled.
• Compliance with standardized school procedures
• 100% adherence to the school policies and procedures

Skills

HR Assistants