As an Office Assistant at our office, you will play a vital role in supporting the smooth and efficient operation of our office. You will perform a variety of administrative tasks to ensure that day-to-day operations run seamlessly and that our team members have the support they need to succeed.
Responsibilities:
• Provide general administrative support, including answering phones, responding to emails, and managing correspondence.
• Greet visitors and provide assistance as needed, maintaining a professional and welcoming office environment.
• Assist with office organization and maintenance, including filing documents, ordering supplies, and keeping inventory of office materials.
• Schedule appointments, meetings, and conferences, and coordinate travel arrangements for staff members.
• Assist with data entry, record-keeping, and maintaining databases to ensure accurate and up-to-date information.
• Assist with basic bookkeeping tasks, such as processing invoices, expense reports, and petty cash transactions.
• Assist with event planning and coordination, including arranging catering, scheduling meetings, and preparing materials.
• Assist with HR-related tasks, such as organizing employee files, scheduling interviews, and assisting with onboarding new hires.
• Provide support to other departments and team members as needed, collaborating effectively to achieve company goals.
• Perform other duties as assigned by management to contribute to the overall success of the organization.
Qualifications:
• High school diploma or equivalent required; additional education or training in office administration is a plus.
• Previous experience in an administrative role or office environment preferred.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and other office software.
• Excellent organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively.
• Strong communication skills, both verbal and written, with the ability to interact professionally with staff, clients, and visitors.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Positive attitude, willingness to learn, and ability to work effectively both independently and as part of a team.
• Flexibility to adapt to changing priorities and work in a fast-paced environment.
• Knowledge of basic bookkeeping principles and experience with accounting software is a plus.
• Ability to lift and carry office supplies and materials as needed.
NOTE: APPLY ONLY IF YOU ARE INSIDE UAE.