Position: Administrative Assistant

Job Description:

• Manage office inventory
• Maintain day-to-day operations, including basic workplace hygiene
• Ensure adherence to compliance and up to date business registration documents (trade license, establishment card, chamber of commerce)
• Oversee service maintenance contracts
• Serve as the main point of contact for building management
• Schedule and coordinate weekly team meetings
• Be responsible for the planning and booking for company staff cost effective international travel to include flight and hotel bookings, understand visa requirements and transit requirements, health and insurance considerations, etc.
• Manage visa application process for all company management and consultants.
• Maintain records of staff insurance policies and manage renewals in collaboration with individuals.
• Maintain employee database: passport, visa expiry, annual leave records and contact information
• Provide support to the executive team members and company directors as required

Knowledge & Qualifications:

• University Degree or Diploma in Administration or relevant field

Experience:

• Relevant experience in a similar role for 3 - 5 year

Skills and Abilities required:

• Proficient in MS Office suite
• Advanced IT and analytical skills
• Attention to detail
• Excellent communications skills.
• Fluent English
• Arabic speaker - Mandatory
• Ability to work independently, with minimum supervision

Skills

Arabic is mandatory