We are hiring Experienced Executive Assistant for Microsoft will provide high-level administrative support to 4 managers in a dynamic and fast-paced environment. The ideal candidate will have a proven track record of managing complex calendars, coordinating meetings and events, handling travel arrangements, and providing general administrative support. This role requires strong organizational skills, attention to detail, and the ability to prioritize and juggle multiple tasks

• Proactively manage three managers complex calendars across multiple time zones, with strong attention to accuracy, timeliness, conflict resolution, and alignment to priorities and commitments
• Partner with the multiple executive offices on various projects and scheduling requests
• Execute and plan team meetings, offsites, team morale events and/or broader division-wide activities
• Coordinate and manage space planning for the organization
• Manage onboarding, recruiting support and hardware management
• Management of systems, tools, and distribution/security group ownership
• Maintaining of org charts, e-mail distribution lists to ensure they are up-to-date and aligned with appropriate roll up aliases
• Work closely in partnership with the business manager and the team on activities in support of the business strategy and headcount management
• Coordinate domestic and international travel end-to-end, including agenda building for the leadership team, all logistics and itineraries
• Prioritize and juggle multiple projects at once, including problem solving independently and exercising good judgment and following through on issues in a timely manner
• Use every day excellent organizational, analytical, and written communication skills, as well as great attention to detail and high accountability
• Maintain confidentiality of information and use discretion and judgment in discussing information about the company
• Timely, compliant and accurate reconciliation of expenses
• Partner with business and administrative team across the MEA organization to ensure consistent experiences
• Drive operations compliance with company policy and processes in collaboration with Compliance team and Finance

 

Fluent in EnglishMin. 5+ years demonstrated Executive Business Administration work experienceProfessional discretion & emotional intelligence to maintain high-level confidentiality, set priorities and handle multiple tasks simultaneouslyStrong understanding of corporate environment and organizationAbility to be creative, to think outside the box, with problem-solving attitudeConsistently demonstrate a can-do and customer service attitudeAbility to build effective cross-group working relationships and work collaboratively with people at all levels of the organizationTime-management skillsExcellent organizational and interpersonal skillsOutstanding written and verbal communication skillsStrong attention to detail and ability to execute efficiently and effectivelyAble to work independently while being proactiveOpen to changing direction in response to fluctuating directions and work environmentAble to work and to support a regional team, with many remote employeesProficiency in Microsoft Office: Excel, Word, PowerPoint, Outlook, Calendar, OneNote, One Drive, Microsoft Teams, Visio, FormsCapability to reach and/or existing proficiency with internal applications such as MSS, iCIMS, HeadTrax, MS Space, MS Travel, etc.