This is a full-time on-site role as an Office Administrator for Aphidas Solutions in Dubai, United Arab Emirates. The Office Administrator will be responsible for assisting with administrative tasks, managing office equipment, communicating with customers and clients, and handling office administration.

Key Responsibilities:

General Administration:

Manage office supplies, order replenishments, and ensure adequate stock levels.

Coordinate office maintenance, repairs, and cleanliness.

Assist in organizing company events and meetings.

Communication:

Serve as the primary point of contact for phone calls, emails, and visitors.

Distribute internal and external communications.

Facilitate communication between different departments within the organization.

Documentation and Filing:

Maintain and organize physical and digital filing systems.

Assist in the creation and distribution of internal documents and reports.

Ensure confidentiality and security of sensitive information.

Scheduling:

Manage calendars, schedule appointments, and coordinate meetings.

Financial Support:

Assist in basic accounting tasks, such as invoice processing and expense tracking.

Collaborate with the finance team to ensure accurate record-keeping.

Human Resources Support:

Aid in the onboarding process for new hires.

Assist in maintaining employee records and updating HR databases.

Technology:

Provide basic IT support and liaise with the IT department when necessary.

Maintain and troubleshoot office equipment, such as printers and computers.

Skills

Qualifications:

• Proven experience as an Office Administrator, Office Assistant, or in a similar role.
• Pleasing personality with a positive attitude, excellent communication skills, and a customer-focused approach, ensuring a welcoming and professional experience in all interactions.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) is a MUST.
• Proficiency in email handling and writing is a MUST.
• Excellent organizational and multitasking abilities.
• Strong verbal and written communication skills.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Familiarity with basic accounting and human resources processes is a plus.