Job Purpose: The accountant will be responsible to oversee and manage the financial operations, specifically focusing on the preparation of Profit & Loss (P&L) accounts branch-wise, with detailed cost analysis. This includes sales and cost booking, recording and verifying all financial transactions, ensuring accuracy, compliance, and timeliness in reporting. The role supports decision-making processes by providing detailed financial insights, maintaining financial controls, and contributing to overall business strategy. The role also involves assisting with various ad-hoc financial tasks as needed to support the finance department.
We have couple of accountants position, one for our F&B business and a seperate position for our Retail Jewelry Business.
Key Task & Responsibility :
Preparation of Financials
Collect, verify, and consolidate financial data from different branches & Ensure accurate recording of revenue, expenses, and other financial transactions specific to each branch.
Perform cost analysis for each branch by breaking down all cost elements. Identify and analyze key cost drivers and provide insights on cost-saving opportunities.
Prepare individual P&L statements for each branch, including income, direct costs, and indirect costs.
Analyze variances between actual and budgeted figures for each branch.
Sales Invoice Booking:
Record daily sales transactions accurately in the accounting system.
Ensure sales records are reconciled with point-of-sale systems.
Verify sales data to ensure completeness and accuracy.
Cash & Card receipts:
Record and reconcile daily cash receipts.
Ensure proper documentation and authorization for all cash transactions.
Deposit cash receipts into the appropriate bank accounts.
Record and reconcile card receipts from various payment processors.
Ensure accuracy and completeness of card transactions.
Address and resolve any discrepancies in card payments.
Purchase Invoice Booking:
Accurately record all supplier and vendor invoices in the accounting system.
Ensure proper coding of expenses to the correct accounts and cost centers.
Verify and match supplier invoices with corresponding Purchase Orders (PO) and Goods Receipt Notes (GRN).
Ensure that the quantities and prices on the invoice match those on the PO and GRN.
Resolve any discrepancies between invoices, POs, and GRNs in collaboration with the procurement and operations departments.
Verify invoice details for accuracy and completeness before booking.
PRO Expense & Credit card Management:
Process PRO expenses reimbursements and ensure all transactions are properly documented.
Track all credit card transactions and ensure they are recorded in the accounting system accurately and promptly.
Monitor the generation of credit card bills and ensure all transactions are accounted for. Prepare credit card payment listings for approval and ensure payments are made before the due date to avoid penalties.
Any staff deductions should be reported to payables team monthly as per the agreed deadlines.
Utility Bills:
Manage the timely processing and payment of utility bills.
Verify the accuracy of utility bills and reconcile them with usage records.
Record utility expenses in the accounting system.
Intercompany Transactions and Reconciliations:
Record intercompany transactions accurately and in a timely manner.
Perform monthly reconciliations of intercompany accounts to ensure balances are accurate.
Resolve any discrepancies identified during reconciliations within that month.
Supplier Reconciliation:
Conduct monthly reconciliations of supplier statements with accounting records.
Investigate and resolve discrepancies between supplier statements and accounting records.
Maintain accurate records of supplier reconciliations.
Resolve any discrepancies in SOAs in collaboration with the vendor, procurement and operations departments.
Notification to all supplier for the respective payment along with the detailed payment summary with payment acknowledgement.
Audit assistance:
Liaise with auditors and provide necessary information and explanations.
Assist in preparing documentation and schedules for interim, VAT, and final audits.
Ad-Hoc Financial Tasks:
Assist in the preparation of financial reports and analyses as required.
Support the finance team with audits, budgeting, and forecasting activities.
Perform any other financial tasks assigned by the Finance Manager or Senior Accountant.
Experience Knowledge and Skills
Semi Qualified CA or MBA (Fin.); CA(Inter) candidates may also be considered if suitable.
4-7 years of work experience, preferably in the UAE with required industry experience.
Demonstrated experience of using Microsoft office, particularly Excel and Word, working in an ERP environment, payroll, banking arrangements, preparation and audit adhering to proper controls and Processes.