We are seeking an Executive Personal Assistant to provide high-level administrative support to the CEO at CARTER & WHITE. This role requires a dynamic, highly organized, and proactive individual who thrives in a fast-paced environment. The ideal candidate will possess exceptional communication skills and a strong attention to detail.

Key Responsibilities:

Executive Support:

- Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.

- Prepare and review documents, reports, and presentations for senior leadership.

- Handle confidential and sensitive information with discretion and professionalism.

- Provide general administrative support, such as managing emails, phone calls, and correspondence.

Travel Coordination:

- Organize international and domestic travel itineraries, accommodations, and transportation for senior executives.

- Ensure travel schedules are efficient and aligned with business priorities.

Event Coordination:

- Assist with the planning and execution of corporate events, product launches, and high-profile client meetings.

- Manage guest lists, invitations, and event logistics.

Liaison and Communication:

- Serve as a primary point of contact between the CEO and internal teams and external contacts.

Office Management:

- Oversee the efficient operation of the Head Office, ensuring all supplies and resources are available and up to date.

- Coordinate with various departments (HR, Finance, Operations) to ensure smooth internal operations.

Personal Support:

- Assist with personal tasks and errands as needed, in line with the professional expectations of a luxury brand.

- Provide support in managing day-to-day personal matters, including appointments and schedules.

Experience

- Minimum of 5 years of experience as an Executive PA, or in a similar high-level administrative support role, ideally within the luxury retail, fashion, or hospitality industries.

- Proven ability to manage complex calendars and travel logistics for senior leadership.

Skills and Attributes:

- Strong organizational skills with a keen attention to detail and ability to prioritize multiple tasks.

- Exceptional verbal and written communication skills, with the ability to communicate effectively with senior executives.

- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with other relevant tools or systems.

- Discretion and confidentiality when dealing with sensitive information.

- Fluency in English and Arabic.

- Highly adaptable, proactive, and capable of thinking ahead and taking initiative.

- Excellent interpersonal skills and ability to build relationships at all levels of the organization.

- Ability to work under pressure and maintain a calm and composed attitude in fast-paced environments.