Role Summary We are looking for a detail-oriented and organized IP Administrator to join our IP Support Services team in the UAE. The role involves managing Patent and Trade Mark filings and other intellectual property (IP) submissions through the UAE Trade Mark / Patent Office’s online platform. You will be responsible for end-to-end administration of filings, renewals, recordals, oppositions and related actions, ensuring accuracy, timeliness and compliance with UAE laws and regulations. What Will You Do?1- Filing and managing IP Rights on Ministerial online systems:Prepare and submit Trade Mark and Patent applications, renewals, assignments, amendments, and recordals through Ministerial online systems;Monitor the status of filings and ensure timely responses to official actions and oppositions;Track and report upcoming deadlines and follow up on required actions; Maintain and update IP portfolios, ensuring accurate records of filings, renewals, deadlines, and registrations;Conduct Trade Mark availability searches; Coordinate with internal stakeholders to facilitate Trade Mark and IP filings; and Manage IP case files and formalities.2- Docketing and Data Entry:Manage and maintain docketing systems, ensuring all deadlines and actions related to Trade Marks, Patents, and other IP matters are tracked accurately;Input, update, and maintain IP data in internal databases and systems; and Assist in generating reports from the system when required.3- Courier and Document Handling:Manage documentation related to IP registrations, assignments, licenses, and other recordals; Coordinate with the IP team on the delivery and receipt of documents to and from agents and clients; and Track all sent and received documents to ensure timely and secure delivery.4- Communication:Liaise with the Ministry’s IP Department, ensuring compliance with local regulations and procedural updates;Communicate and ensure all filings comply with local laws, official regulations and guidelines; and Monitor changes in IP laws & regulations and advise on their impact on procedures.5- Expense Booking on ERP (D365):Record and manage expenses related to assigned tasks using D365.6- Office Errands:Handle office-based administrative tasks; and Perform tasks outside the office, such as delivering documents to government offices or embassies.7- Document Archiving:Maintain organized physical and digital files for all IP matters; and Archive documents securely while ensuring easy retrieval when needed.What Are We Looking For? Diploma or Bachelor’s degree in Business Administration, or a related field;3+ years of experience in an administrative role in an IP setting;Previous experience working with the Ministry’s online systems for IP filings and recordals is required;Fluent in written and spoken English and Arabic, with essential technical Arabic skills for using Ministerial online systems;Proficiency in Microsoft Office is required;Experience with IP Management Software is required;Strong organizational and multitasking skills with the ability to perform well under pressure;Attention to detail and accuracy in data entry and document handling.Who Are We? CWB is a super-regional IP firm formed in 2023 through the merger of Cedar White Bradley, PETOŠEVIĆ Group, and Hahn & Hahn. Today, we serve some of the world’s leading IP owners across Africa, Central Asia, Eastern Europe, and the Middle East.United by a shared belief in Thinking Beyond for a better future, we look beyond roles and short-term goals, lead with ambition, precision in delivery, and care for one another.We are One Firm, working collaboratively across offices and regions, guided by our values, strong character, and a commitment to ethical, high-quality service.Why Join Us? At CWB, we value people who think beyond, own outcomes, and lead with character.We hire for character, not just credentials, and we’re passionate about helping our team grow for the long term. We believe that people with good character grow into the best leaders, and competence can always be developed.We’re committed to fostering a workplace built on flexibility, well-being, and inclusivity. Our approach to work-life integration includes adaptable working arrangements, mental health support, and access to resources that help our people stay healthy, engaged, and inspired.As an equal opportunity employer, we promote diversity of thought, background, and experience. We are dedicated to building inclusive teams where every person is valued and every voice is heard.Wherever you come from, whatever your story — if you lead with character, there is a place for you at CWB.Equal Employment Opportunity At CWB, everyone is valued for who they are and what they bring. We believe that true strength lies in the diversity of people, perspectives, and experiences. We are committed to creating an environment where every person feels respected, supported, and empowered to thrive.