Job Description

Roles & Responsibilities

Document Control-

• Maintain and organize procurement documents, contracts, purchase orders, quotations, and vendor records.

• Ensure all procurement documentation is accurately filed, updated, and easily retrievable.

• Manage document numbering, version control, and document distribution processes.

• Track document approvals and ensure compliance with company policies and procedures. Maintain both electronic and hard-copy filing systems.

• Prepare reports and document status updates as required. Archive and retrieve documents in accordance with record retention policies.

  
  

  Secretarial & Administrative Support-

• Provide administrative and secretarial support to the Procurement Manager and team.

• Manage calendars, schedule meetings, and coordinate appointments.

• Prepare meeting agendas, minutes of meetings, and follow up on action items.

• Handle incoming correspondence, emails, and telephone inquiries.

• Draft and prepare letters, memos, presentations, and other business documents.

• Coordinate travel arrangements, hotel bookings, and expense documentation when required.

• Maintain office supplies and support day-to-day departmental operations

Desired Candidate Profile

• 2-3 years of experience in the same field is mandatory