• Meticulously manage the lifecycle of project documents, from creation and distribution to revision and archival, ensuring accuracy and accessibility.
• Implement and maintain a robust document control system, adhering to industry standards and project-specific requirements for efficient retrieval.
• Coordinate the timely review and approval of all project documentation with relevant stakeholders, ensuring compliance and quality.
• Process incoming and outgoing correspondence, drawings, and technical documents, assigning unique identifiers and tracking their movement.
• Maintain a comprehensive and organized filing system, both physical and electronic, for easy access and auditability.
• Generate regular reports on document status, progress, and any outstanding issues to project management and team members.
• Facilitate the smooth flow of information between different departments and external parties, ensuring clear communication.
• Conduct regular audits of document control processes to identify areas for improvement and ensure adherence to procedures.
• Provide administrative support to the project team, including scheduling meetings, managing calendars, and preparing meeting minutes.
• Ensure all controlled documents are properly formatted, version-controlled, and accessible to authorized personnel only.

Desired Candidate Profile

• Proven experience as a Document Controller or Administrative Assistant, ideally within the construction or engineering sectors.
• Familiarity with document management software (e.g., Aconex, Procore, SharePoint) and standard office applications (Microsoft Office Suite).
• Strong written and verbal communication skills in English, with the ability to liaise effectively with diverse teams.
• Filipino nationality preferred, demonstrating cultural understanding and adaptability within a local team.
• Experience in managing technical drawings, specifications, and other engineering documentation.
• A proactive and diligent attitude, committed to maintaining the integrity and security of project documentation.