Job description

About the job

Executive Secretary to the Chairman

Location: Abu Dhabi, UAE

Type: Full-time, hybrid, mobile and travel-based

About PScoat UAE

PScoat UAE is an Abu Dhabi-based advanced coatings company working across construction, industry, infrastructure and energy.

We are building a lean team of capable, like-minded people. We value hard work, common sense, loyalty and mutual respect. We believe good people should be paid fairly, treated well and trusted to do their jobs without unnecessary corporate politics.

About the Role

We are looking for an organised, discreet and dependable Executive Secretary to support the Chairman directly.

Your job will be to manage the Chairman’s time, communications and daily schedule. You will help him stay organised, make sure important messages reach the right people and communicate with contacts on his behalf.

This is not a permanent desk job or a conventional nine-to-five office role. Some days will be remote, some will be at the office, and others will involve meetings, appointments and travel. You will regularly accompany the Chairman alongside another secretary or assistant.

The role involves frequent movement around Abu Dhabi and other locations when required. You may drive yourself, or a company driver can be provided if preferred.

Your Responsibilities

• Manage the Chairman’s calendar, appointments and meetings
• Monitor and organise his email inbox
• Draft and send emails or messages on his behalf
• Answer, screen and redirect his telephone calls
• Contact people and arrange meetings on his behalf
• Maintain an organised list of contacts, commitments and follow-ups
• Remind the Chairman of appointments, deadlines and important matters
• Prepare simple meeting notes, schedules and briefing information
• Coordinate travel, transport and daily arrangements
• Accompany the Chairman to meetings, appointments and travel when required
• Work alongside the other secretary or assistant to provide consistent coverage
• Handle private and confidential information with discretion

Scope of the Role

This is a Chairman’s office support position. It does not include sales, supplier management, procurement, business development or day-to-day company operations. Those responsibilities are handled by the CEO’s office and the relevant departments.

Your focus will be the Chairman’s calendar, communications, calls, contacts and daily organisation.

You may be a good fit if you are:

• Reliable, organised and consistently punctual
• Professional, discreet and trustworthy
• Comfortable speaking to senior contacts on someone else’s behalf
• Able to write clear and professional emails
• Confident managing calls, calendars and changing schedules
• Calm when plans change or several matters require attention
• Comfortable with a flexible and mobile working routine
• Fluent in English
• Able to speak Arabic, although this is an advantage rather than a requirement
• Based in or able to travel around Abu Dhabi

A UAE driving licence is useful but not required because a company driver is available. Previous experience as an executive secretary, personal assistant or executive assistant is preferred. Good judgement, reliability and discretion matter most.

What You Can Expect

• Good, competitive pay based on experience and capability
• Eligibility for a yearly salary increase based on individual performance
• Respectful and straightforward management
• A flexible mix of remote, office and travel-based work
• Clear responsibilities and realistic expectations
• Room to grow as the Chairman’s office develops
• A workplace that values capable people and treats them well

Benefits include, but not limited to

• Sponsored directly by PSCoat, not through an agency.
• Employment visa and residency, sponsored by us
• Health insurance for you and your family
• A competitive salary benchmarked to the role
• End of service gratuity under UAE law
• 30 working days of paid annual leave, excluding weekends and public holidays
• 15 days of paid sick leave annually without a doctor’s note. Just call in sick
• Paid sick leave beyond 15 days requires a sick leave certificate, up to 30 days in total annually
• Annual bonus and allowances set per role
• A new modern smartphone and company-registered SIM for work duties, yours to keep after passing probation.

If you are organised, dependable and comfortable supporting a busy Chairman with a changing schedule, we would like to hear from you.

Skills

1. Time Management: Prioritizing tasks and managing complex schedules efficiently.
2. Communication: Writing clearly and speaking professionally as the executive's main gatekeeper.
3. A.I. & Tech Proficiency: Mastering office software, spreadsheets, and scheduling tools with the use of AI.
4. Discretion: Keeping sensitive company and executive information strictly confidential.