Position Overview

We are looking for a detail-oriented and experienced Payroll Specialist with a minimum of 5 years of payroll experience, preferably within multi-entity organizations, retail, F&B, or other fast-paced environments.

The ideal candidate will be responsible for managing the end-to-end payroll process across multiple entities, ensuring payroll is accurate, timely, compliant, and error-free. The role requires strong Excel and HRMS expertise, as well as the ability to independently prepare payroll manually when required.

Key Responsibilities

• Manage the end-to-end monthly payroll process across multiple entities and business units.
• Collect, verify, and consolidate payroll inputs including attendance, overtime, leave, deductions, allowances, incentives, commissions, and other adjustments.
• Coordinate closely with HR Coordinators across different entities, stores, restaurants, and departments to ensure accurate and timely payroll inputs.
• Review attendance and employee data thoroughly and identify discrepancies before payroll processing.
• Process payroll through various HRMS/payroll systems and ensure accurate data entry and reconciliation.
• Be capable of manually preparing payroll using Excel when required, including detailed calculations and reconciliations.
• Maintain and develop Excel-based payroll reports, trackers, reconciliations, and payroll working files.
• Conduct thorough payroll checks and validations before final submission to ensure zero or minimal errors.
• Reconcile payroll against employee master data and previous payroll periods, investigating and resolving discrepancies.
• Maintain accurate payroll records and ensure all supporting documentation is properly maintained.
• Coordinate with HR and Finance teams on payroll-related queries, adjustments, and reconciliations.
• Handle employee payroll queries professionally and ensure timely resolution.
• Maintain strict confidentiality of employee salary and personal information.
• Support payroll-related reporting, audits, and other HR/Finance requirements as needed.
• Continuously review payroll processes and identify opportunities to improve accuracy, efficiency, and controls.

Requirements

• Minimum 5 years of relevant payroll experience.
• Experience working in a multi-entity organization is essential.
• Experience within retail, F&B, hospitality, or similarly high-volume environments is highly preferred.
• Strong experience with HRMS/payroll systems; exposure to multiple HRMS platforms is preferred.
• Advanced Excel skills, including formulas, lookups, pivot tables, data validation, and reconciliation.
• Strong understanding of payroll calculations and the ability to prepare payroll manually in Excel when required.
• Excellent attention to detail with a strong focus on accuracy and error prevention.
• Strong analytical and reconciliation skills.
• Ability to work with large volumes of employee data and meet strict payroll deadlines.
• Strong coordination skills, particularly when working with multiple HR Coordinators and business units.
• Ability to handle confidential information with a high level of discretion.
• Good communication and organizational skills.

Key Competencies

• High attention to detail
• Payroll accuracy and control
• Advanced Excel proficiency
• Analytical and reconciliation skills
• HRMS expertise
• Multi-entity payroll management
• Strong coordination and follow-up
• Confidentiality and integrity
• Time management and deadline orientation
• Problem-solving skills