Responsible for managing the complete accounts payable cycle, including vendor invoice processing, vendor statement reconciliation, payment preparation, supplier follow-up, and maintaining accurate and timely financial records in compliance with company policies and UAE requirements.

Key accountabilities:

• Receive, verify, and process supplier/vendor invoices.

• Check invoices against purchase orders, contracts, delivery/service documents and approvals.

• Ensure proper accounting treatment, cost allocation and supporting documentation.

• Maintain accurate vendor accounts and ensure timely posting of invoices.

• Monitor outstanding payables and ensure invoices are processed within agreed payment terms.

• Identify and resolve invoice discrepancies with vendors and internal departments.

• Perform regular reconciliation of vendor statements with company books.

• Investigate and clear outstanding, disputed and unidentified transactions.

• Follow up with vendors for missing invoices, credit notes, debit notes and supporting documents.

• Maintain vendor-wise reconciliation statements and ageing reports.

• Ensure vendor balances are accurate and properly supported at month-end/year-end.

• Prepare weekly/monthly vendor payment schedules based on approved invoices and payment priorities.

• Verify invoice approvals, supporting documents and payment terms before processing payments.

• Prepare payment requests and bank payment instructions.

• Coordinate with Finance Manager/authorized signatories for payment approvals.

• Ensure payments are released accurately and within agreed timelines.

• Maintain payment records and provide remittance advice to vendors.

• Monitor advance payments and ensure timely adjustment against invoices.

• Perform weekly and monthly payment reconciliations, ensuring payments are accurately matched with invoices, bank transactions, and accounting records.

• Review and process monthly utility bills and management expense payments

• Prepare accounts payable ageing and vendor outstanding reports.

• Ensure all invoices received up to month-end are properly recorded.

• Identify and account for outstanding expenses/accruals where required.

• Reconcile AP sub-ledger with the General Ledger.

• Provide required schedules and supporting documents for internal/external audits.

• Act as the primary finance contact for vendor payment and reconciliation queries.

• Coordinate with Procurement, Operations, HR and other departments regarding invoice approvals and discrepancies.

• Respond to vendor payment status requests and maintain professional supplier relationships.

• Escalate overdue or disputed invoices to the Finance Manager where necessary.

Key Reports

• Vendor Ageing Report

• Vendor Statement Reconciliation

• Weekly Payment Proposal

• Outstanding Invoice Report

• Advance Payment & Adjustment Report

• Unallocated / Unidentified Payment Report

• AP Month-End Reconciliation

• Vendor Payment Status Report

Desired Candidate Profile

• Bachelor's degree in Accounting, Finance or Commerce.

• 3–5 years of relevant experience in Accounts Payable / Vendor Accounting, preferably in the UAE.

• Good understanding of accounting principles and AP processes.

• Experience with ERP/accounting systems such as Microsoft Dynamics, Tally, Zoho or similar.

• Strong Excel skills, including Pivot Tables, XLOOKUP/VLOOKUP and reconciliation functions.

• Knowledge of UAE VAT and basic understanding of UAE accounting requirements.

• Good communication and vendor coordination skills.