Admin Coordinator|Real Estate|Asset Development

Overview of the role: 

Providing administrative, secretarial, document control and project support to the Development Department.

What you will do:

• Liaise with internal and external parties for various tasks, including drafting correspondence and preparing documents
• Manage office systems, including data management, filing, and document tracking
• Provide administrative and coordination support to the department as needed
• Assist in scheduling and managing team members' calendars, preparing meeting invites, and taking minutes
• Organize travel itineraries, ensuring compliance with the company’s travel policy
• Maintain project materials, including data management, filing, and document tracking, and support in creating presentations and reports

Skills

Required Skills to be successful:

• Excellent oral and written communication skills, capable of providing advice and information while maintaining discretion with confidential matters.
• Strong organizational and administrative abilities, adept at meeting deadlines and managing a diverse workload in a busy environment.
• Some graphic/visual design capabilities with an interest in further development.
• Proficient in Microsoft Office suites, including Word, Excel, and PowerPoint, with basic capabilities in Adobe Acrobat, InDesign, Illustrator, and Photoshop being a plus.

What equips you for the role:

Minimum Qualifications and Knowledge: 

• Minimum secondary level of education. Degree qualification preferred.

Minimum Experience:

• 5-8 years of experience in administration or secretarial role, with at least 2-3 years experience in the capacity of Personal Assistant or Executive Secretary for a Management level position in a large-sized organisation.