Events and Activities Officer (NAC#200524)Events and Activities Officer plans, develops, and promotes entertainment and special events for Alfaisal University. He/She tries to provide something for everyone - whatever their interests or age were events could include theatrical shows, exhibitions, concerts, conferences, festivals, sports meetings, and craft fairs. Primary Duties & Responsibilities Plans, designs, and manages all project delivery elements within time limits & maintains accurate records and reports for all University events and maintains a system to evaluate and enhance the quality of events. Assures that the marketing materials & services are appropriate and are available for Alfaisal students’ organizations. Set goals for the events and activities performance and deadline in ways that comply with students’ requirements, target audience, and objectives. Coordinates logistical planning with Facility Department for student events to organize all events' details such as decoration, catering, entertainment, transportation, special guests, equipment, promotional material, etc. Plans and coordinates operational support and logistical needs for public events to ensure securing overlay, security, brand management, crowd management, parking, and traffic and transport. Ensures timely information and records management including maintaining event-related databases and adding new events on Student Affairs’ Event Calendar. Manages all finances for student organizations. Provides all students who participated in events receive a non-academic transcript. Selects venues, liaises with venue managers, and books flights for Alfaisal’ s external events and conferences. Assess all students' proposals and provide recommendations before approving or rejecting them. Develops strategies to boost student turnout at events. Prepares an annual list of events for the Board of Trustees (Bo T). Manages and oversees the delivery of Marketing Communication services to support student organizations. Manages with all information technology needs for student events. Collaborates with external companies and programs to develop opportunities for students. Maintains a flexible schedule to accommodate all events, attending them in the morning or evening as needed. Develops a market and publicizes events in a way that will attract all Alfaisal Students. Supervises and updates the Students Affair’s social media accounts. Performs all duties in a professional, effective, and confidential manner. Performs all other related duties as required or assigned by the manager. Education & Experience Bachelor’s degree in Public Relations, Business Administration, or equivalent from an accredited institute. Certified Associate in Project Management (CAPM) by Project Management Institute (Desirable). Minimum of two (2) years experience working in event activities, public relations, or other related fields.
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