Responsibilities:

• Administrative Support:
• Answer and direct phone calls.
• Greet and assist visitors and clients.
• Maintain and update physical and digital filing systems.
• Handle incoming and outgoing mail and packages.
• Prepare and distribute correspondence, memos, and forms.
• Assist in the preparation of regularly scheduled reports.
• Clerical Tasks:
• Maintain office supplies inventory and place orders as needed.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Perform data entry and update records accurately.
• Assist with basic bookkeeping tasks, such as processing invoices and expense reports.
• Customer Service:
• Provide general information to clients and visitors.
• Handle inquiries and resolve or escalate issues in a timely manner.
• Maintain a professional and friendly demeanor when interacting with clients and colleagues.

Skills

Qualifications:

• High school diploma or equivalent; additional qualifications as an Office Clerk or in another relevant field will be a plus.
• Proven experience as an Office Clerk, Administrative Assistant, or in a similar role.
• Proficient in MS Office (Word, Excel, PowerPoint) and office equipment (e.g., fax machines and printers).
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.