We are looking for a highly organized and efficient Personal Assistant to join our team in Dubai, UAE. The ideal candidate will be responsible for providing high-level administrative support to our executives and ensuring the smooth running of our office operations. As a Personal Assistant, you will be the first point of contact for internal and external stakeholders, managing their inquiries and requests in a professional and timely manner.

Responsibilities:

1. Manage the calendars and schedules of executives, ensuring all appointments and meetings are properly organized and documented.
2. Coordinate travel arrangements and accommodations for executives, including booking flights, hotels, and transportation.
3. Prepare and organize meeting materials, including agendas, presentations, and reports.
4. Handle incoming and outgoing correspondence, including phone calls, emails, and mail.
5. Screen and prioritize emails and phone calls, responding to or redirecting them as necessary.
6. Manage and maintain confidential and sensitive information, exercising discretion and confidentiality at all times.
7. Assist with the preparation of financial documents, including expense reports and invoices.
8. Coordinate and manage special projects and events, including conferences, workshops, and team building activities.
9. Perform general administrative tasks, such as filing, photocopying, and organizing documents.
10. Manage office supplies and equipment, ensuring stock levels are maintained.

Preferred Candidate:

1. Proven experience as a Personal Assistant or similar role.
2. Excellent organizational and time management skills, with the ability to multitask and prioritize work effectively.
3. Strong attention to detail and accuracy in all tasks.
4. Exceptional communication and interpersonal skills, with the ability to interact with individuals at all levels of the organization.
5. Proficient in Microsoft Office suite and other relevant software.
6. Ability to handle confidential and sensitive information with discretion.
7. Strong problem-solving and decision-making skills.
8. Ability to work independently and proactively, taking initiative to complete tasks and solve problems.
9. Flexibility and adaptability to changing priorities and work demands.
10. Ability to work well under pressure and meet tight deadlines.

Skills

• Time management
• Organization
• Attention to detail
• Confidentiality
• Technical Proficiency: Proficiency in Canva, Microsoft Word, Excel, and PowerPoint.
• Presentation Skills: Ability to create and deliver presentations.
• Communication and Assertiveness: Being communicative and assertive in interactions.
• Research Skills: Ability to conduct various types of research on the internet.