Responsibilities

• Administrative Support: Provide comprehensive administrative assistance to the operations team, including managing calendars, scheduling meetings, and preparing reports.
• Documentation: Maintain accurate records and files, ensuring all documentation is up-to-date and easily accessible.
• Communication: Handle internal and external correspondence, including emails and phone calls, with a high level of professionalism.
• Coordination: Assist in coordinating operational activities and projects, ensuring timely and efficient execution.
• Inventory Management: Monitor and manage inventory levels, placing orders as necessary and ensuring supplies are adequately stocked.
• Data Entry: Accurately enter and update data in relevant systems and databases.
• Reporting: Assist in preparing and analyzing operational reports to support decision-making processes.
• Customer Service: Provide support to customers and clients, addressing inquiries and resolving issues promptly.
• Task Management: Support the operations team with various tasks and projects, ensuring deadlines are met and objectives are achieved.

Skills

Qualifications

• Proven experience as an Operations Assistant, Administrative Assistant, or in a similar role.
• Proficient in MS Office (Word, Excel, PowerPoint) and other relevant software.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• High level of professionalism and confidentiality.
• Attention to detail and problem-solving skills.
• Ability to handle a fast-paced work environment and prioritize tasks effectively.
• High school diploma or equivalent; additional qualifications as an Operations Assistant or related field is a plus.