Job Summary:

We are seeking a highly organized and detail-oriented Real Estate Administrative Assistant to support our real estate team. The ideal candidate will have experience in the real estate industry, excellent communication skills, and the ability to handle multiple tasks simultaneously. This role involves a variety of administrative and clerical tasks, ensuring the smooth and efficient operation of our real estate office.

Key Responsibilities:

1. Administrative Support:

• Provide comprehensive administrative support to real estate agents and brokers.

• Manage and maintain office systems, including filing systems and databases.

• Handle incoming calls, emails, and other correspondence.

• Schedule and coordinate appointments, meetings, and property showings.

2. Document Management:

• Prepare and process real estate documents, contracts, and agreements.

• Ensure all paperwork is completed accurately and in a timely manner.

• Maintain organized and up-to-date client files and records.

3. Marketing and Promotion:

• Assist in creating and distributing marketing materials, such as brochures, flyers, and online listings.

• Manage social media accounts and website content updates.

• Coordinate and execute promotional events and open houses.

4. Client Relations:

• Serve as a point of contact for clients, providing exceptional customer service.

• Handle client inquiries and resolve issues promptly and professionally.

• Maintain positive relationships with clients, vendors, and other stakeholders.

5. Transaction Coordination:

• Support the transaction process from listing to closing.

• Coordinate with various parties involved in the transaction, including lenders, inspectors, and title companies.

• Track and follow up on transaction deadlines and ensure compliance with all requirements.

6. Office Management:

• Monitor and order office supplies as needed.

• Ensure the office environment is clean, organized, and welcoming.

• Perform general office duties, such as data entry, photocopying, and mail handling.

Skills

• Experience with social media management and online marketing.

• Familiarity with real estate transaction processes and documentation.

• Customer service experience and a client-focused attitude.